RFP Specialist- Projects

GEN PLUS Group; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading global agency group in Greater London seeks an RFP Specialist to manage initial stages of RFPs. The role includes monitoring channels for RFPs, acknowledging receipt to clients, conducting preliminary reviews, and organizing meetings with stakeholders. Strong organizational and communication skills are essential. This position is crucial for ensuring timely responses and maintaining quality in RFP submissions.

Qualifications

• Experience in managing RFP processes or similar.
• Strong organizational skills for scheduling and minute-taking.
• Ability to communicate effectively with internal and external stakeholders.

Responsibilities

• Monitor all channels for incoming RFPs.
• Acknowledge receipt of RFPs to clients.
• Conduct preliminary reviews to assess alignment and requirements.
• Log all incoming RFPs with relevant details.
• Schedule and organize meetings to discuss RFPs.

Skills

Monitoring RFP Channels

Client Communication

Preliminary RFP Review

Organizational Skills

Attention to Detail

Job description

About Plus Group

The Gen Plus Group is a vibrant global collective of agencies reshaping industry norms with a commitment to surpassing expectations. Rooted in the ‘Plus’ philosophy, we go beyond the ordinary to create meaningful connections that transcend transactions. Our ecosystem unites PRM, NaF+, SPANDY, and THEM AGAIN under one collaborative banner, supported by GEN+ — a team of over 3,000 experts across 60+ nationalities. Together, we deliver impactful outcomes for brands, businesses, and people globally through creativity, innovation, and integration.

Job Overview

The RFP Specialist plays a crucial role in managing the initial stages of the RFP process. The RFP Specialist is the first point of contact for all incoming RFPs within GEN Plus Group. This role is crucial in ensuring that RFPs are promptly and accurately logged, reviewed, and distributed to the appropriate teams for further action. The RFP Specialist plays a key role in the initial assessment and organization of RFP documents, setting the foundation for a successful response process.

This position is within the marketing department.

Requirements

Key Responsibilities

• Monitor RFP Channel. Regularly check and monitor all channels through which RFPs may be received, including email, online portals, employee referrals.
• Promptly acknowledge receipt of each RFP to the issuing organisation, confirming our intent to review and respond.
• Conduct a preliminary review of each RFP to identify:
• Determine the alignment of the RFP with the agency’s business activities and potential for growth.
• Identify high-priority RFPs that present significant opportunities for the agency.
• Understand the client’s requirements, objectives, evaluation criteria, key success factors, deadlines any immediate concerns or questions.
• Translation if required.
• Highlight any legal, bond, compliance requirements.
• Accurately log all incoming RFPs, ensuring all relevant information (client name, submission deadline, contact information) is recorded.
• Schedule & organise team meetings ensuring agenda is set, distribution of the RFP document, preliminary review, highlighting critical deadlines and requirements to ensure timely action.
• Minute take meeting details and action items, including leading Agency, Penholder, turndown RFP acknowledgements.
• Works closely with Penholder and provides management / support:
• Schedule and organise initial meetings with key stakeholders to discuss the RFP’s scope, requirements, and potential response strategies.
• Prepare and distribute meeting agendas to ensure focused and productive discussions.