Research Coordinator

The Ridings Medical Group; Hull and East Yorkshire, York and North Yorkshire, Hessle, Brough; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare provider in East Yorkshire is seeking a proactive Research Coordinator to oversee clinical research across various sites. The role involves evaluating studies, supporting clinical teams, and ensuring regulatory compliance. The ideal candidate should possess advanced knowledge of SystmOne, exceptional organisational abilities, and experience with financial management. This position offers the chance to significantly impact patient care and future clinical practice.

Benefits

NHS pension scheme

Health cash plan

Cycle to work scheme

Qualifications

• Advanced knowledge of SystmOne, particularly around searches and data quality.
• Experience with research contracts or research networks is an advantage.
• Experience in financial management, working to budgets and reporting.

Responsibilities

• Coordinate the delivery and monitoring of research studies.
• Prepare documentation and submit activity returns.
• Liaise with trial teams to implement studies and ensure compliance.

Skills

Excellent communication skills

Strong organisational skills

Ability to manage change

Strong mathematical skills

Ability to assimilate financial information

Education

Good standard of general education

Tools

SystmOne

Job description

The Ridings Medical Group is seeking a proactive and highlyorganised Research Coordinator to join our team across our Brough,South Cave, Holme on Spalding Moor, Bubwith and Hessle sites. This is anexciting opportunity for someone passionate about driving high quality clinicalresearch in primary care.

As the first point of contact for all research activitywithin the practice, you will oversee the coordination, delivery, andmonitoring of research studies. Working closely with our Lead Research GPs andthe Research Development Network (RDN), you will evaluate new studies, manageresearch processes, support clinical teams, and ensure compliance withprotocols, governance standards, GDPR and Good Clinical Practice.

We are looking for a strong communicator with excellentorganisational skills, confidence in managing change, and a solid understandingof general practice operations. Advanced knowledge of SystmOne, particularlyaround searches and data quality, is essential, as is the ability to interpretfinancial information. Experience with research contracts or research networksis an advantage.

If you are self motivated, flexible, and looking to make ameaningful impact on patient care and future clinical practice, we would loveto hear from you.

Main duties of the job

Your responsibilities will include assessing studyfeasibility, liaising with trial teams, preparing documentation, runningclinical searches, coordinating patient recruitment, submitting requiredreturns, and monitoring financial activity. You will also play a key role inbuilding research capacity, supporting study teams, and promoting researchengagement across the practice.

About us

We are a large, forward-thinking Practice with over 48,000 patients across five main practice sites - Brough, South Cave, Hessle, HolmeUpon Spalding Moor and Bubwith. Each of these sites has its own personalcharacteristics and a varied patient mix as we cover commuting areas for Hull,Leeds, and York, due to easy access to A63/M62, and also rural East Yorkshire.

The ideal candidate will be able to work in a fast-pacedworking environment and be able to adapt to change easily. You will need tohave a strong work ethic and be able to work under pressure and in isolation. Therole involves close personal patient contact in person and on the phone, sogood communication skills are essential. Your role will be varied, dealing witha variety of duties and no two days will be the same. We offer excellentworking conditions, the NHS pension scheme, and a benefits package including ahealth cash plan and cycle to work scheme.

For full details about the role please see the attached jobdescription and person specification.

More information about us can be found on our website:www.theridingsmedicalgroup.nhs.uk

Job responsibilities

Research Development Network (RDN)

Prepare and submit the Annual Practice Research Businessplan and communicate this throughout the practice. Ensure that the objectiveswithin the research business plan are implemented.

Monitor outcomes and compliance with the Annual BusinessPlan.

Attend six monthly review meetings with the RDN primary carelead, and lead GP/PI to report on practice progress and future developments.

Attend bimonthly meetings with the RDN primary care contactand report on research activity and achievements against the business plan.

Submit monthly activity returns in a timely manner to RDN.

Identify and bid for additional research income streams onbehalf of the practice.

Facilitate and communicate with local practices arrangingmeetings and joint research project opportunities.

Attend annual regional research conference.

Submit requests for Agile Support from the RDN to assistwith capacity and nurse development specific to studies.

Respond and submit expressions of interest (EOIs) on behalfof the practice.

Study Specific Activities

Evaluate each research project based on capability,activity, and financial implications to the practice in discussion withresearch lead GP.

Liaise with Trial teams to implement studies, reviewprotocols and process amendments in accordance with protocol.

Prepare and submit trial documentation, evidence of trainingGCP and CVs as required.

Ensure that studies are compliant with GDPR and that patientdata integrity is maintained. Liaising with the GDPR lead in the Practice.

Run or build clinical searches to identify eligiblepatients.

Invite patients through Docmail, ACCURX, or promotion onpractice social media. Contact patients to book appointments and discuss studyqueries

Ensure that all staff allocated to a study have up to datequalifications, training and capacity to deliver the study.

Liaise with the Access team to ensure that the study can bedelivered within the time frames determined within the protocol and create adelivery plan.

Securely store all research records in a locked storageunit. Ensure that all patient records and research study documents are retainedfor the legally required period (normally 10 years).

Prepare tracking documents for each study and update theseregularly to ensure that recall and activity is continuously monitored.

Enter data into study specific databases, Redcap, OpenClinica and ensure these are maintained and up to date.

Respond and chase outstanding queries study specific.

Order consumables and deliver to appropriate sites in atimely manner.

Ensure that every participant in studies have appropriatecoding recorded in their medical record:

Invitation to participate in a research study

Consent to participate in research study

Add patient reminder to home screen including any specificalerts/actions

General Administration and Coordination

Liaise and meet regularly with the practice clinical leadsfor research

Financial monitoring and recording of practice activity,income and costs. Cross checking payments in line with study financials andSSCs.

Raise invoices in line with study guidelines and RDNcontracts.

Communicate research projects and studies with clinical andother staff as required, increasing awareness.

Report research progress to management and maintainreporting document on a regular basis.

Ensure that all GCP training and CVs are up to date for allstaff involved in research

Keep up do date with all practice based training/Blue stream

This job description is not exhaustive and may be adjustedperiodically after review and consultation.

Work safely at all times in accordance with legislationrequirement and Practice policy and Procedures.

You will also be expected to carry out any reasonable dutieswhich may be requested from time to time.

Person Specification

Skills

• Excellent communication skills (written and oral).
• Strong organisational and interpersonal skills.
• Ability to manage change in an inclusive manner.
• Strong mathematical skills.
• Ability to assimilate financial information and accurately calculate its impact on the Practice.
• Ability to work with other teams, providing support and leadership.

Knowledge

• Knowledge of the NHS in general and General Practice in particular
• Working knowledge of SystmOne clinical software
• Understanding of the NIHR and research networks

AI

• Please indicate whether you have used any artificial intelligence tools or assistance in completing this application form.

Behaviours

• Planning, organising and the ability to multitask
• Performing under pressure
• Assertive and prepared to challenge in a constructive and professional manner
• Flexibility
• Taking the initiative
• Self-motivated
• Diplomatic
• Willingness to learn about how the Practice works overall in order to understand the impact of contractual changes

Qualifications

• Good standard of general education

Experience

• A detailed and advanced working knowledge of SystmOne, particularly in respect of searches, coding, data quality etc.
• Experience of managing effective change.
• Financial management experience of working to budgets, reporting and invoicing.
• Experience in setting up and implementing Research Contracts.
• Knowledge of general practice management.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.