Receptionist / Administrator

Hampton Gardens Secondary School; England; On-site; GBP 20,000 - 21,000; Full time

Job summary

A secondary school in the UK is seeking a full-time Receptionist / Administrator to support the school office. The ideal candidate will possess strong communication, organizational, and ICT skills, and be experienced in administrative duties. This rewarding role includes managing front office duties, operating the switchboard, and providing general administrative support. Salary ranges from £20,084 to £20,722 actual per year, with term-time hours.

Qualifications

• Experience in receptionist or administrative work, ideally in a school setting.
• Excellent communication and ICT skills required.
• Organized and able to manage a varied workload.

Responsibilities

• Manage front of house duties and operate the switchboard.
• Provide administrative support including document updates and post distribution.
• Assist with first aid provision and maintain records.

Skills

Communication skills

ICT skills

Organizational skills

Interpersonal skills

Adaptability

Tools

Word

Excel

Outlook

Bromcom

Job description

Are you a friendly, organised individual who thrives in a busy office environment?

We currently have an exciting opportunity for a Receptionist / Administrator to join the team at Hampton Gardens School on a fixed-term basis until 31 August 2026, starting as soon as possible.

This is a varied and rewarding role where you will be the welcoming face of the school, providing a professional reception service and supporting the wider administration team. You will play a key part in ensuring the smooth day-to-day running of the school office, helping staff, students, and visitors alike.

As Receptionist / Administrator, you will manage front of house duties, operate the switchboard, and carry out a range of administrative tasks including reprographics, email inbox management, and first aid support. You will need excellent communication and ICT skills, a proactive approach, and the ability to work flexibly as part of a close-knit team.

What You’ll Be Doing

• Welcoming visitors and managing the school’s main reception.
• Operating the switchboard, directing incoming calls and enquiries to the appropriate department or staff member, while ensuring effective gatekeeping and professional communication.
• Providing general administrative support including email inbox management, post distribution, and document updates.
• Supporting reprographics and resource production for all departments.
• Using systems such as Word, Excel, Outlook, and the school’s MIS system - Bromcom.
• Maintaining signing-in records, and daily fire drill lists.
• Assisting with school visit payments and distributing letters via Bromcom.
• Preparing refreshments for meetings and events.
• Supporting first aid provision and maintaining accurate records.
• Covering for other team members when needed.

What We’re Looking For

• Experienced in receptionist or administrative work, ideally in a school setting.
• Skilled in ICT, especially Word and Excel.
• Organised, adaptable, and able to manage a varied workload in a busy environment. Strong prioritisation skills are essential to succeed in this role.
• A confident communicator with strong interpersonal skills.
• A team player with a positive, “can-do” attitude.
• A qualified First Aider or willing to undertake training.
• Committed to safeguarding and confidentiality.

Working Hours

• 35 hours per week, term time plus 5 days (including 3 staff training days).
• Monday to Friday, 8.00am to 3.45pm, with a 45-minute unpaid lunch break.

Salary

• Full-time salary (52 weeks / 37 hours) From: £24,795 to £25,583.
• Actual salary (195 days / 35 hours) From: £20,084 to £20,722.

How to Apply

If having read the advertisement, job description and person specification, you are motivated to apply for this position please submit your application via MyNewTerm.

Please complete all sections of the application form. CV’s will not be accepted.

Your personal statement should outline your relevant experience and why you are a suitable candidate for this role.

If you have any questions or would like to arrange a visit to the school before applying, please contact the HR Team via [e-mail]

Please note that we reserve the right to close this vacancy earlier than the specified deadline if a suitable candidate is found.

Safeguarding and Recruitment Checks

Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an Enhanced Disclosure and Barring Service Check from the Disclosure and Barring Service (DBS).

In line with Keeping Children Safe in Education, the school may consider carrying out an online search on shortlisted candidates as part of our safeguarding due diligence. Where undertaken, this will be limited to information relevant to safeguarding or suitability to work with children and conducted in accordance with UK GDPR.