Receptionist / Administrator

Michael Page (UK); City of Edinburgh; On-site; GBP 28,000 - 32,000; Full time

Job summary

A leading firm in Edinburgh is seeking a motivated Receptionist / Administrator to support their legal department. Responsibilities include managing correspondence, scheduling appointments, and preparing legal documents. The ideal candidate has strong organisational skills and experience in a professional setting. This permanent role offers a competitive salary of £28,800 to £32,000, along with a supportive company culture and growth opportunities.

Benefits

Comprehensive benefits package

Opportunities for growth

Qualifications

• Proven experience in a receptionist or administrative role within a professional setting.
• Ability to multitask effectively in a fast-paced environment.
• Commitment to confidentiality and detail.

Responsibilities

• Manage incoming calls and correspondence.
• Maintain appointment schedules and coordinate meetings.
• Prepare and format legal documents.

Skills

Organisational skills

Communication skills

Proficiency in MS Word

Attention to detail

Tools

MS Excel

MS Outlook

Job description

Overview

Our client is looking for a Receptionist / Administrator. A leading firm.

About Our Client

The organisation is a well-established medium-sized company operating within the business services industry. Known for its robust legal department, it offers employees a structured and professional working environment.

Responsibilities

• Manage incoming calls and correspondence, ensuring messages are relayed promptly and accurately.
• Maintain appointment schedules and coordinate meetings for the legal department.
• Prepare and format legal documents, ensuring accuracy and compliance with company standards.
• Greet and assist clients and visitors in a professional and welcoming manner.
• Organise and maintain filing systems, both electronic and physical, for legal records.
• Support the legal team with general administrative tasks, including data entry and report preparation.
• Monitor office supplies and place orders as needed to maintain efficient operations.
• Collaborate with other departments to facilitate seamless communication and workflow.

Qualifications

• Proven experience in a receptionist or administrative role within a professional setting.
• Strong organisational skills with the ability to multitask effectively.
• Proficiency in using office software such as MS Word, Excel, and Outlook.
• Attention to detail and a commitment to maintaining confidentiality.
• Exceptional communication skills, both written and verbal.
• A polite and professional demeanour when interacting with clients and colleagues.
• A proactive attitude and willingness to support the legal team as needed.

What's on Offer

• Competitive salary in the range of £28800 to £32,000 per annum.
• Permanent position within a reputable company in Edinburgh
• Opportunities to work alongside a skilled legal team in the business services industry.
• Comprehensive benefits package, including contract stability.
• Supportive and professional company culture with opportunities for growth.

If you're ready to take on this exciting Receptionist / Administrator role in Prestwick, we encourage you to apply today!