Receptionist

Aldwych Consulting; England; On-site; GBP 20,000 - 25,000; Full time

Job summary

A consultancy firm in England is seeking a proactive Office Assistant to support the smooth running of their busy project office. Responsibilities include welcoming visitors, coordinating meeting logistics, and managing office supplies. Ideal candidates should possess strong organizational skills, effective communication abilities, and a background in a dynamic office setting. Proficiency in Microsoft Office and a valid driving license are required. This role requires you to manage multiple tasks efficiently while providing exceptional support to the team.

Qualifications

• Professional experience communicating with clients by phone and in writing.
• Experience working with contractors, suppliers, or service providers.
• Background in a busy office environment.

Responsibilities

• Welcoming visitors and directing them appropriately.
• Assisting with visitor and staff sign‑in processes.
• Preparing meeting rooms including arranging refreshments.
• Coordinating meeting room bookings and daily schedules.
• Supporting on-site wellbeing activities and social events.

Skills

Strong time-management skills

Confident communication

Excellent organisational ability

Adaptable

Creative problem-solving

Education

Driving licence

Proficient in Microsoft Word, Excel, Outlook

Job description

We are looking for a proactive and well‑organised Office Assistant to join a busy project office. This role is based on site and reports directly to the Office Manager. You will support the smooth running of the office, assist in welcoming staff and visitors, help establish and maintain administrative processes, and provide general day‑to‑day office support.

Key Responsibilities

• Welcoming visitors upon arrival and ensuring they are directed appropriately
• Assisting with the visitor and staff sign‑in processes
• Preparing meeting rooms, including arranging refreshments and lunches where required
• Coordinating meeting room bookings and displaying daily schedules
• Placing lunch orders with external providers
• Supporting the organisation of on‑site wellbeing and engagement activities
• Assisting with planning and delivering social events such as team meals, seasonal celebrations, and staff gatherings
• Helping arrange travel and accommodation when needed
• Supporting the ordering of stationery, office consumables, and selected site/welfare items
• Managing coffee machines, water coolers, and related supplies, including arranging servicing
• Assisting with printer and photocopier issues as they arise
• Liaising with cleaning contractors to ensure service standards and contractual obligations are met
• Managing PPE stock levels and issuing items to new starters
• Performing general administrative tasks including laminating, preparing security passes, and ad‑hoc duties

Skills

• Strong time‑management skills
• Confident communication with colleagues at all levels
• Excellent organisational ability
• Adaptable and able to respond to varied tasks
• Creative and resourceful when problem‑solving

Experience

• Professional experience communicating with clients both by phone and in writing
• Experience working with contractors, suppliers, or service providers
• Background in a busy office environment

Training & Qualifications

• Full driving licence
• Proficient with Microsoft Word, Excel, and Outlook

If this sounds like something you'd be interested in then apply with a copy of your CV asap!

Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.