Real Estate Paralegal

Bighornlaw; Durley; On-site; GBP 71,000 - 79,000; Full time

Job summary

A leading real estate group is seeking an organized and experienced In-House Listing/Transaction Coordinator to support their high-performing team. The role involves managing listings and closing processes while ensuring excellent client communication and experience. This is a great opportunity for someone looking to advance their paralegal career in a dynamic environment.

Benefits

Ongoing training and development

Supportive work environment

Monthly team outings

Customer appreciation events

Qualifications

• At least 3 years of experience in legal services under an attorney.
• Massachusetts real estate knowledge is highly desirable.
• Strong knowledge of MLS, Dotloop, and CRM systems required.

Responsibilities

• Manage administrative aspects of listings and real estate closing processes.
• Serve as the main point of contact for clients during listings.
• Coordinate communication with clients, agents, and attorneys.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Time management

Client service

Education

ABA-approved paralegal certificate program

Bachelor’s degree

Tools

MLS (MLSPIN)

Dotloop

CRM systems

Sisu

Job description

Andersen Group Realty of Keller Williams Realty Boston Northwest • Winchester , MA , US

Posted 14 days ago

Description

We're looking for an organized, detail-oriented, and experienced Real Estate paralegal to play an important role on our Real Estate team. Are you not challenged in your current role as a real estate paralegal? Do you want more of a challenge? Do you want to be client-facing and want to make a difference?

We are looking for an In-House Listing/Transaction Coordinator who is the operational backbone of our high-performing real estate team. This role involves managing the administrative aspects of both the listing and real estate closing processes, maintaining communication with clients, agents, attorneys, and service providers, and ensuring every detail is executed flawlessly. If you're interested in advancing your paralegal career with opportunities for growth and management, we want to hear from you.

Responsibilities

Listing Management:

• Coordinate all pre-listing activities, including scheduling photography, staging, inspections, and contractors.
• Prepare and manage listing documents and disclosures.
• Enter and maintain property listings in MLS and other marketing platforms.
• Ensure marketing materials (flyers, brochures, online posts) are accurate and distributed on schedule.

Transaction Coordination:

• Manage all documentation from contract to close, ensuring deadlines are met.
• Open files and coordinate communication with attorneys, lenders, co-op agents, and clients.
• Schedule and confirm walkthroughs, closings, and other key appointments.
• Maintain transaction checklists and ensure compliance with brokerage and state regulations.

Communication & Client Service:

• Serve as the main point of contact for clients during active listings and under-contract phases.
• Provide timely updates and ensure a smooth experience for buyers and sellers.
• Resolve issues proactively and escalate as needed to agents or leadership.
• 2+ years of real estate experience (administrative or coordinator roles preferred).
• Massachusetts real estate knowledge is highly desirable.
• Strong knowledge of MLS (MLSPIN), Dotloop, and CRM systems. Sisu experience is a plus.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize and handle multiple deadlines.
• Friendly, professional demeanor with a client-first attitude.

Qualifications

• At least 3 years of experience in legal services under an attorney or lawyer in a law firm setting
• ABA-approved paralegal certificate program such as an Associate’s degree or proprietary school program in paralegal studies, Bachelor’s degree desired
• Must have strong interpersonal skills and talent for writing and grammar
• Must have great time-management skills, and organizational skills

Compensation

$71,000 - $79,000 yearly

About Andersen Group Realty of Keller Williams Realty Boston Northwest

We are a nationally recognized real estate group in the Greater Boston area and ranked as the #1 Keller Williams team in Massachusetts in 2022 & 2023 with over a billion dollars in residential real estate sales over the past 20 years. As a growing team, we are focused on maintaining our standards through a very selective hiring process. You will work with highly motivated and supportive coworkers who want to see you meet your goals.

We are a growth-oriented organization and provide ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career. You will join a highly professional, yet welcoming group that enjoys monthly team outings and hosts a variety of customer appreciation events to celebrate our hard work and well-earned client relationships.