Property Portfolio Coordinator

Joshua Robert Recruitment; West Midlands; On-site; GBP 28,000 - 30,000; Full time

Job summary

A leading recruitment agency is seeking a Property Lettings Coordinator to support property operations in the West Midlands. You will handle enquiries, manage lettings administration, and coordinate with landlords and tenants. The ideal candidate should have strong organisational skills and advanced Excel knowledge. This permanent position offers a salary of £28,000 - £30,000 DOE.

Qualifications

• Strong organisational and multitasking skills, able to prioritise under pressure.
• Previous experience in property lettings, estate agency, or customer service desirable.
• Comfortable working with KPIs and data-driven performance reporting.

Responsibilities

• Handle and respond to lettings enquiries via telephone, email, and digital platforms.
• Manage lettings administration and support smooth tenancy progression.
• Coordinate with landlords, tenants, and internal teams for excellent service.

Skills

Organisational skills

Commercial awareness

Communication skills

Advanced Microsoft Excel

Data-driven performance reporting

Tools

Microsoft Excel

Job description

Job Overview

Job Title - Property Lettings Coordinator
Location - West Midlands
Salary - £28,000 - £30,000 DOE
Job Type - Permanent

Are you highly organised, commercially savvy, and confident working in a fast paced environment? We\'re looking for a motivated Property Lettings Coordinator to join our clients team and play a key role in supporting their property operations.

About the Role

As a Property Lettings Coordinator, you will be the first point of contact for digital and telephone enquiries from prospective tenants and landlords. You\'ll manage multiple tasks simultaneously, ensuring that all enquiries are handled professionally and efficiently, while also supporting the lettings team with administration, reporting, and performance tracking.

Key Responsibilities

• Handle and respond to lettings enquiries via telephone, email, and digital platforms
• Manage lettings administration and support the smooth progression of tenancies
• Coordinate with landlords, tenants, and internal teams to deliver excellent service
• Maintain accurate records and update property management systems
• Monitor and report on lettings KPIs, providing clear updates and insights to the management team
• Produce reports and data analysis using Excel to support decision-making
• Proactively identify opportunities to improve processes and contribute to the commercial success of the business

Skills & Experience

• Strong organisational and multitasking skills, with the ability to prioritise under pressure
• Commercial awareness with a proactive approach to lettings opportunities
• Excellent communication skills, both verbal and written
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, reporting dashboards)
• Comfortable working with KPIs and data-driven performance reporting
• Previous experience in a property lettings, estate agency, or customer service environment is desirable