Property/Facilities Manager (Client Side) Glasgow, £45k - £55k

Star Recruitment; Scotland; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A management consultancy in Scotland seeks an experienced property and facilities manager for a hybrid role overseeing multiple properties in Glasgow. Key responsibilities include managing transitions, local facilities issues, tenant relationships, and health & safety procedures. The ideal candidate will have facilities management experience and excellent organizational skills. This is an exciting opportunity to help shape the Scottish operations.

Qualifications

• Facilities Management experience is necessary to deliver the key functions of this role.
• Experience in delivering small works projects would be beneficial.
• Excellent time management skills.

Responsibilities

• Mobilising properties and managing transitions.
• Manage local facilities management issues.
• Onboard new occupiers and develop relationships.
• Ensure Health & Safety procedures are implemented.
• Manage annual refurbishment projects for cost-effectiveness.

Skills

Facilities Management experience

Excellent organisation skills

IT literate

Excellent communication skills

Customer focused

Tools

CAFM systems

Meridian software

Job description

Overview

My client's portfolio consists of laboratory facilities including cleanrooms, research facilities, pilot plants and more traditional office space.

The role:

My client owns several properties in Glasgow and are looking for an experienced PM/FM for a hybrid role that covers three main areas; property and facilities management, letting/commercial management and eco-system development. The successful candidate will be their “eyes and ears” in Scotland, so this is a really exciting opportunity for someone to shape their Scottish proposition.

Responsibilities

• Mobilising the properties and managing the transition between the main contractor and the property management team and liaise with the main contractor during the aftercare period for defects.
• Manage all local facilities management issues relating to the repair and maintenance of the properties, including liaison with contractors and our internal finance teams where necessary. This will involve use of our CAFM system, Elogs.
• Onboarding new occupiers within our buildings from a technical perspective as well as developing deep relationship with them and their business.
• Act as the sites lead from a H&S perspective, ensuring that Kadans procedures and policies are managed and implemented. Training and support will be provided to support in this area. Management of H&S across our sites is supported by the use of the Meridian software platform.
• Deliver, with support from consultants and colleagues, our annual refurbishment/replacement projects across the sites (CapEx and Service Charge) ensuring value for money.
• Strong contractor management with an understanding of tenant fit-out procedures.
• Working with the Property Management lead, create the new service charge budgets for the properties. Manage expenditure throughout the year to ensure expenditure is in line with the approved budgets.
• Oversee management of on-site amenities such as the café operator and other such areas.
• Assist the Commercial team with letting activities, specifically with viewings and providing local site knowledge to any potential incoming tenants.
• Basic understanding of Landlord/Tenant relationship and how this translates into building management.
• Actively engaging with our occupiers on site so we have a holistic overview of their business activities and how we can further support them in the future.
• Work with our team to deliver our events, engagement and marketing plans during the year, acting as the site lead and working to ensure these events are a success.
• Lead with tenant meetings, ensuring that we understand their needs and acting upon any actions from these meetings.
• Management of onsite team including agency staff, cleaning staff, security etc.

Key skills / Qualifications

• Facilities Management experience is necessary to deliver the key functions of this role
• Experience in delivering small works projects would be beneficial
• Excellent organisation and time management skills
• IT literate and experience in using CAFM systems and other online platforms
• Excellent communication skills
• Customer focused
• Life science experience is desirable, but knowledge of critical environments is beneficial