Property Compliance Administrator

JS3 Recruitment Ltd; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency based in Manchester is seeking a Property Compliance Administrator to provide administrative support, focusing on compliance record management and contractor communication. The ideal candidate will have strong administrative experience, excellent organizational skills, and proficiency in Microsoft Office. This is a full-time, permanent position with opportunities for professional development.

Qualifications

• Experience in housing, property, or compliance is essential.
• Must have strong record-keeping skills.
• Knowledge of property compliance regulations is a plus.

Responsibilities

• Maintain records for property compliance certificates.
• Schedule compliance checks and confirm before expiry.
• Log maintenance work orders and liaise with contractors.

Skills

Strong administrative experience

Excellent organisational skills

Proficiency in Microsoft Office

Excellent written and verbal communication

Ability to work to tight deadlines

Job description

Overview

The Property Maintenance Compliance Administrator will provide vital administrative support to ensure all properties meet legal and safety compliance requirements. This includes accurate record keeping, scheduling inspections, tracking certifications, liaising with contractors, and ensuring all compliance-related KPIs are achieved.

Responsibilities & KPIs

• Compliance Administration
  Maintain accurate and up-to-date records for all property compliance certificates (Gas, Electrical, Fire Safety, Asbestos, Legionella, etc.).
  KPI: 100% compliance certification accuracy at all times.
• Schedule and confirm all compliance checks before expiry dates.
  KPI: 100% of compliance jobs booked before due dates.
• File and archive compliance documents in accordance with GDPR and company policy.
• Maintenance & Work Order Support
  Log maintenance and compliance-related work orders in the housing management system.
  KPI: 100% of work orders logged within 1 working day of receipt.
• Liaise with contractors to ensure timely completion of works.
  KPI: At least 95% of compliance jobs completed within agreed timescales.
• Contractor Invoice Processing
  Process and match contractor invoices with completed works.
  KPI: All invoices processed within 5 working days of receipt.
• Data Management & Reporting
  Produce weekly and monthly compliance performance reports.
  KPI: Less than 2% error rate in compliance records during audits.
  Flag overdue compliance tasks immediately to the Head of Maintenance.
• Tenant & Contractor Communication
  Provide tenants with compliance-related updates and appointment reminders.
  KPI: Tenant updates provided within 2 working days of any status change.
  Escalate missed appointments or delays promptly.

Person Specification

Essential

• Strong administrative experience, ideally within housing, property, or compliance.
• Excellent organisational and record-keeping skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and housing management systems.
• Excellent written and verbal communication skills.
• Ability to work to tight deadlines while maintaining accuracy.

Desirable

• Knowledge of property compliance regulations.
• Contractor management or procurement experience.
• Understanding of GDPR and data protection

Job Info

• Job Title: Property Compliance Administrator
• Company: JS3 Recruitment Ltd
• Location:
• Posted: Sep 18th 2025
• Closes: Oct 19th 2025
• Sector: Administration
• Contract: Permanent
• Hours: Full Time