Project Coordinator

Huntress; England; Hybrid; GBP 28,000 - 30,000; Full time

Job summary

A global business consultancy is seeking a German-speaking Project Coordinator to provide logistical and administrative support. This role is hybrid, requiring 3 days in the office and 2 days at home. Responsibilities include scheduling workshops, managing logistics for workshops, and collaborating with internal stakeholders. Candidates should possess strong coordination experience, excellent attention to detail, and German language skills. This is an excellent opportunity for career development in project management.

Benefits

25 days holiday plus Bank Holidays

Private Medical Insurance

Gym Allowance

Cycle to work scheme

Employee Assistance Program

Pension Contribution 5%

5% Pension Contribution

4 x salary Life Insurance

Annual Conference abroad

Discretionary Bonus

Qualifications

• Strong administrative or coordination experience is essential.
• Ability to manage multiple projects simultaneously while staying organised.
• Must have excellent attention to detail and analytical thinking.

Responsibilities

• Schedule workshops and virtual group coaching sessions.
• Coordinate external facilitators, maintaining working relationships.
• Manage logistics for face-to-face workshops and support scheduling.

Skills

Strong administrative or coordination experience

Highly organised

Excellent attention to detail

German language skills

Confident communicator

Proficiency with virtual meeting platforms

Solid knowledge of Microsoft Office

Solid knowledge of Microsoft Office

Tools

Zoom

Microsoft Teams

Microsoft Office

Job description

Project Coordinator - German speaking Salary: 28,500 - 30,000

Based in Cosham, Portsmouth

Hybrid role: 3 days in office, 2 at home

A global business consultancy is looking for a German-speaking Project Coordinator to join their growing Operations team in Portsmouth. This role will involve predominantly providing logistical and administrative support to on their programs to ensure client's projects are run smoothly. This is a great opportunity to develop a career in project management.

Duties Include

• Schedule workshops and virtual group coaching sessions
• Coordinate external facilitators and coaches, maintaining strong working relationships
• Upload, manage, and monitor programmes using internal digital systems
• Manage logistics for face-to-face workshops (IT equipment shipping, printed materials, visas, hotels)
• Support the finance team with invoicing, purchase orders, expenses, and credit control
• Create and support system reports and operational metrics
• Assist with translation and localisation requests
• Set up and manage virtual sessions via Zoom and Microsoft Teams
• Provide live session support: polls, breakout rooms, troubleshooting, documentation distribution
• Support scheduling, training, and analytics for Operators across Europe
• Contribute to post-session debriefs and continuous improvement initiatives
• Provide high-quality support via telephone, email, and system helpdesks
• Collaborate with internal stakeholders to identify and implement process improvements
• Maintain accurate data within the company's ERP system

Experience Required

• Strong administrative or coordination experience
• Highly organised with the ability to manage multiple projects simultaneously
• Excellent attention to detail and analytical thinking
• German language skills (essential)
• Confident communicator – both written and verbal
• Logical approach to workload prioritisation and delegation
• Proficiency with virtual meeting platforms (Zoom, Microsoft Teams)
• Solid knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)

Benefits

• 25 days holiday plus Bank Holidays + close at Xmas
• Private Medical Insurance
• Gym Allowance
• Cycle to work scheme
• Task Human App (discount on personal training, cooking session, counselling etc)
• Employee Assistance Program
• Pension Contribution 5%
• Life Insurance 4 x salary
• Annual Conference abroad
• Discretionary Bonus (depending on company and individual performance)
• Hybrid working – 3 days in office, 2 at home

Apply today as we are short-listing candidates now!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.