Project Coordinator

HMSHost; England; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A leading global food and beverage company is looking for a Project Coordinator to join its Project Management Office. This full-time, junior-level role involves managing Food & Beverage projects across UK locations, ensuring efficient delivery and collaboration across multiple departments. Ideal for a graduate or early-career professional with strong planning and communication skills. Hybrid working is available, with site visits required. Apply now to be part of a dynamic team.

Qualifications

• Strong interest in project management.
• Excellent organisational skills and attention to detail.
• Confident communication skills, both written and verbal.
• Collaborative, proactive attitude with a willingness to learn.
• Flexibility to travel to UK sites as required.

Responsibilities

• Coordinate meetings, prepare agendas, and take minutes.
• Maintain records including risk logs, issue registers, and documentation.
• Create dashboards and reports for the senior team.
• Support planning and execution of new openings and refits.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Education

Relevant qualification or academic background

Job description

Wondering who we are?

HMSHost UK are part of Avolta Group and together we operate across 1000s of locations worldwide in Airports, Train Stations, Cruise ships, Ports and Motorways. HMSHost UK partner with well-known brands such as Leon, Burger King, Starbucks, Comptoir Libanais and KFC as well as operating our own proprietary brands designed by us with carefully crafted menus and décor, to truly transform a high-speed location into an experience that encourages relaxation. We’re reimagining the travel experience so that every journey is as rewarding as the destination.

Role

Project Coordinator – UK Food & Beverage Projects:

This is an exciting opportunity for a highly organised and proactive individual to join our Project Management Office (PMO), supporting the delivery of Food & Beverage projects across UK travel locations. From new openings and refits to pop-ups and closures, you’ll help ensure projects run smoothly, efficiently, and in line with core principles.

Reporting directly to the Head of Business Development & Brand Relationships, and working closely with the Project Manager, you’ll coordinate across multiple work streams including Construction, Finance, HR, IT, Legal, and Operations. This is a junior-level, full-time role on a fixed-term contract until 31/08/2026, ideal for a graduate or early-career professional looking to build a career in project management.

Hybrid working is available, with regular site visits required.

Main Duties

Main Duties will include:

• Arrange meetings, prepare agendas, take minutes, and follow up on actions.
• Draft reports and maintain trackers to support project visibility and governance.
• Support project initiation and closure activities, ensuring documentation is complete.

Governance & Documentation

• Maintain accurate records including risk logs, issue registers, and sign-off trackers.
• Collaborate with workstream leads to review and update project documentation.
• Apply lessons learned from previous projects to improve future delivery.

Reporting & Stakeholder Engagement

• Create dashboards and progress reports for the Senior Team.
• Ensure all outputs are reviewed and signed off by the Project Manager.
• Communicate effectively with internal stakeholders across departments.

Site & Unit Activity Oversight

• Support the coordination of unit closures and site visits.
• Assist with planning and execution of new openings, refits, and pop-ups.
• Ensure all site-related activities meet brand and operational standards.

The right candidate will have

• A strong interest in project management, ideally with a relevant qualification or academic background.
• Excellent organisational skills and attention to detail.
• Confident communication skills, both written and verbal.
• A collaborative, proactive attitude with a willingness to learn.
• Proficiency in Microsoft Office, especially Excel.
• Flexibility to travel to UK sites as required.

Security Pass Requirements

As this role involves visiting our airport locations, successful candidates will also need to obtain a security pass. For this, we will require valid photo ID, such as a Driving Licence or Passport. Please ensure you can provide the appropriate original documentation during the recruitment process.

What Next?

If you want to join us in this exciting adventure & be a part of the Avolta family, apply now and if you are shortlisted, we will be in touch soon to discuss the role further.