Project Assistant (PA)

Love Success plc; Greater London; Hybrid; GBP 33,000 - 35,000; Full time

Job summary

A well-established recruitment firm in London seeks a proactive Project Coordinator to support the Head of the Arts practice. This hybrid role involves managing diary scheduling, conducting client liaison, and producing documentation in a fast-paced environment. Ideal for an experienced administrator with a focus on career progression, this position offers excellent training and a dynamic culture. Candidates interested in furthering their administrative expertise within a professional services environment are encouraged to apply.

Benefits

Trendy, dog-friendly office

Regular social events

Excellent training and support

Career development opportunities

Qualifications

• Experience in diary management and senior stakeholder liaison.
• Ability to manage multiple priorities effectively.
• Interest in developing administrative expertise within a professional services environment.

Responsibilities

• Manage complex diary scheduling and coordinate interviews.
• Produce high-quality documentation and reports.
• Liaise professionally with clients, candidates, and senior stakeholders.
• Support the wider team with administrative and project coordination tasks.
• Anticipate challenges and ensure the Director is well supported.

Skills

Highly organised

Excellent attention to detail

Strong written communication skills

Strong verbal communication skills

Proactive and confident

Diary management

Stakeholder liaison

Job description

Project Coordinator

£33,000-£35,000 + bonus & benefits City of London | Hybrid working
Our client is a well‑established executive search firm with a diverse and prestigious client base spanning the Arts, Finance and Not‑for‑Profit sectors. Due to continued growth, they are seeking an organised, proactive Project Coordinator to support the Head of the Arts practice. This is a varied and fast‑paced role, ideal for an experienced administrator with strong diary management skills who is looking to further develop their career and potentially progress towards a Personal Assistant role in the future.

Key Responsibilities

• Managing complex diary scheduling and coordinating interviews
• Producing high‑quality documentation and reports
• Liaising professionally with clients, candidates and senior stakeholders
• Supporting the wider team with administrative and project coordination tasks
• Anticipating challenges, "managing up" and ensuring the Director is well supported at all times

About You

• Highly organised with excellent attention to detail
• Proactive, confident and able to manage multiple priorities
• Experienced in diary management and senior stakeholder liaison
• Strong written and verbal communication skills
• Interested in developing administrative expertise within a professional services environment

What's on Offer

• A trendy, dog‑friendly office with a dynamic and friendly culture
• Hybrid working: 3 days in the office (including Wednesdays)
• Regular social events and a collaborative team environment
• Excellent training and a strong support network
• A business that actively welcomes ideas around AI, innovation and improved ways of working
• Clear long‑term career development opportunities

Apply today to join a forward‑thinking organisation offering excellent career potential within executive search. Youth mobility visas will be considered. Salary is dependent on experience.

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high‑quality recruitment services tailored to your needs.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.