Project Assistant

Boots Opticians; Nottingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare and beauty company is seeking a Project Assistant for its Digital Transformation Programme. The successful candidate will manage project documentation, support senior managers, and collaborate across various teams. This role demands excellent communication and organisational skills, with a keen eye for detail. Familiarity with Microsoft applications such as Teams and Excel is beneficial. The position offers an opportunity to contribute to a significant change in operations and improve customer experience.

Benefits

Boots Retirement Savings Plan

Discretionary annual bonus

Generous employee discounts

Flexible benefits scheme

Access to free counselling and support

Qualifications

• Keen to get involved and bring new ideas to current ways of working.
• Strong analytical skills with a keen eye for detail and accuracy.
• Experience in managing stakeholder relationships effectively.

Responsibilities

• Provide support to the Digital Transformation Programme.
• Maintain tracking of the programme including logs and documents.
• Manage key governance meeting scheduling and content preparation.

Skills

Excellent verbal and written communication skills

Great at building relationships

Numerical and analytical skills

Strong administrative capabilities

Organisational and time management capabilities

Tools

Microsoft Teams

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

Role: Project Assistant – Condor Project

Contract: Fixed-term until May 2028

Shift Pattern: Full time

Closing date: 13th Feb 2026

Recruitment Partner: Matthew Nelligan

Why join us

There has never been a more exciting time to join the Digital team at Boots as we embark on a complete digital overhaul and take a leap forward into our future. This isn’t just about implementing new systems, it’s a transformative project that will redefine our entire operating model to provide an exceptional digital experience for our customers and empower our team members with intuitive and agile tools.

We are ‘One Team’ – whether it’s working on long‑term changes or delivering day‑to‑day business, every role is pivotal in bringing our goals to life. So, do you want to be part of this exciting moment in our company’s history? This is your chance to play a role in a far‑reaching programme that will significantly impact our customers and colleagues, improve performance, and support our commitment to being the UK and Ireland’s premier choice for health and beauty.

A proud equal opportunity employer, we passionately embrace team member diversity and provide a positive and inclusive working environment for all.

About the role

Reporting to the Head of Programme Management, you will provide support to all workstreams and projects within the Digital Transformation Programme, ensuring they follow defined process and comply with the company policies. You will also support senior managers with administrative tasks.

You will work cross‑functionally with a variety of stakeholders to ensure our projects are delivered on time, governed appropriately, and inspire others with your passion for being on the pulse with accurate management of information and attention to detail.

Project specific tasks

• Maintain up-to-date tracking of the programme and documents including risk logs and decision logs
• Create and manage reporting schedules ensuring all reports are completed on time and of quality
• Mange the digital transformation inbox & calendar
• Maintain the programme teams site, updating content, making improvements
• Arrange inductions for all people joining the programme

General administration tasks

• Raise purchase orders and track invoices
• Manage the scheduling of key governance meetings, making sure content is prepared in time and signed off
• Schedule and co‑ordinate key meetings and workshops cross‑functionally, including booking rooms, making sure the correct attendees are invited and agendas are in place
• Compile and format data, and assist with the preparation of presentations and reports
• Minute meetings and produce meeting outputs/actions
• Proactively assist the team with ad hoc tasks as they ariseOrganise team meetings, away days and events
• Assist with travel bookings for Senior Managers
• Maintain the holiday trackers for resources across the teams

What you’ll need to have

• Keen to get involved and bring new ideas to current ways of working - we are open to hearing all your wonderful suggestions for process improvements!
• Excellent verbal and written communication skills
• Great at building relationships - you will be working with many stakeholders and functions at one time
• Numerical and analytical skills, with a keen eye for detail & data accuracy
• Strong administrative, organisational and time management capabilities
• It would be great if you also have
• It would be beneficial if you have experience of using Microsoft applications including Teams, Excel, Power Point

Our benefits

• Boots Retirement Savings Plan
• Discretionary annual bonus
• Generous employee discounts
• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
• Flexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes and more.
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
• We have a great range of benefits in addition to the above that offer flexibility to suit you – find out more at boots.jobs/rewards. Please note, any salary estimates given on third‑party sites are not provided or endorsed by Boots and may not be accurate.

What's next

Where a role is advertised as full‑time, we are open to discussing part‑time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.

This role requires the successful candidate to complete a pre‑employment check after receiving an offer. Depending on your location you will be asked to submit either a DBS (Disclosure & Barring Service), PVG (Protection of Vulnerable Groups) or an Access NI Check.

Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case‑by‑case basis.

Closing date: 13‑Mar‑2026