Project Assistant

Bedfont Scientific Ltd; Harrietsham; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

A leading medical technology company is seeking a Project Assistant in Harrietsham. The role involves supporting project coordination, ensuring timely project delivery, and maintaining project documentation. Ideal candidates will have strong administrative skills and some experience in project management or administration. Benefits include hybrid working, paid holidays, and private medical insurance. Applications are open until February 15, 2026.

Benefits

25 days paid holiday plus bank holidays

Private medical insurance

Pension scheme

Bonus scheme

Employee Assistance Programme (EAP)

Qualifications

• Experience in a project support, administrative, or assistant role is desirable.
• Training specific to the role will be provided.

Responsibilities

• Support Projects Team in the planning, coordination, and execution of projects.
• Assist in maintaining project plans, schedules, and task lists.
• Schedule and coordinate project meetings, prepare agendas, take minutes.

Skills

Strong administrative and organisational skills

Excellent communication and interpersonal skills

Proficiency in project management software

Critical thinking and problem-solving skills

Education

Qualification or training in business administration or project management

Tools

Monday.com

Microsoft Project

Microsoft Office applications

Job description

Overview

Salary: £26,000 - £30,000

Location: Harrietsham, Kent

Application and Interviews

The job advert closes by the 15th February 2026, with 1st stage telephone interviews and second stage face-to-face interviews scheduled to be held during the last two weeks of February 2026.

Hybrid Working Opportunity

This role is eligible for the hybrid working benefit, requiring the successful candidate to attend our Harrietsham office three days per week, with the flexibility to work from home up to two days a week once deemed competent to work independently and in line with the business needs. Applicants must be UK-based and live within a practical commutable distance of our office. Hybrid working is a benefit at Bedfont and not a contractual term.

The Story

Established in 1976, Bedfont is an award-winning medical technology company based in Harrietsham, Kent. Its breath analysis medical devices are exported globally thanks to its network of carefully selected distributors.

The Challenge

Healthcare is evolving and the market for breath analysis monitors is expanding. Bedfont are looking for hard-working, like-minded, and passionate individuals to join the Bedfont Family to help achieve its goal of innovating healthcare worldwide.

The Benefits

• 25 days paid holiday plus bank holidays
• Social events
• Private medical insurance
• Subsidised health checks
• Well-being warriors
• Well-being garden and room
• Annual optical allowance
• Cycle to work scheme
• Pension scheme
• Bonus scheme
• Hybrid working
• Employee Assistance Programme (EAP)
• Rewards and discounts platform
• Referral bonus
• Charity days
• Home office setup allowance
• Employee awards
• Free on-site parking
• Training & development opportunities
• Free uniform
• Subsidised kids club
• Subsidised Celler8 Devices
• Time in service annual leave bonus
• Enhanced Maternity and Paternity Pay

Your Mission

The Project Assistant supports the Projects Team in the coordination and delivery of development projects, acting as a key link between project administration and project coordination activities. This role provides hands-on support across project planning, documentation, communication and progress tracking, helping ensure projects are delivered on time, within scope, and in accordance with internal procedures and regulatory requirements. The Project Assistant works closely with Project Managers, Coordinators and cross-functional teams to facilitate visibility and momentum throughout the project lifecycle.

Roles and Responsibilities

• Support Projects Team in the planning, coordination, and execution of projects.
• Assist in maintaining project plans, schedules, and task lists to ensure alignment with project objectives.
• Help ensure project activities follow internal Design and Development procedures.
• Schedule and coordinate project meetings, prepare agendas, take minutes, raise purchase orders, track department spend.
• Assist in communicating project updates, actions, and timelines to internal stakeholders and escalating issues where appropriate
• Maintain and update project documentation, including technical file records, in line with procedural and regulatory requirements.
• Assist with Quality Management System (QMS) documentation and post market surveillance.
• Track project actions, milestones, and deliverables, providing regular progress updates to Project Managers.
• Highlight potential delays, risks, or resource constraints to senior project staff.
• Support the maintenance of project tracking tools and systems (e.g. Kanban boards, project software)..
• Liaise with external suppliers or partners under the direction of the Project Manager or Project Coordinator.
• Support the implementation of new project procedures and governance practices as required.

Qualifications

• Experience in a project support, administrative, or assistant role is desirable.
• A qualification or training in business administration or project management (Prince2, APM)is advantageous. Training specific to the role will be provided.

Valuable Expertise

Essential Skills

• Strong administrative and organisational skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software (e.g., Monday.com, Microsoft Project).
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work under tight deadlines and adapt to changing project requirements.
• Critical thinking and problem-solving skills.
• Competency in Microsoft Office applications, including Word, Excel, Outlook
• Experience in coordinating cross-functional teams and managing stakeholder relationships.

Preferred Skills

• Understanding and experience working within ISO13485 and ISO14987 or similar regulatory experience.

In addition, employees may be required to undertake other duties as may reasonably be required of them.In these circumstances training will be given where it is considered.

Bedfont® Scientific Ltd. does not and will not discriminate in the recruitment or management of staff on the basis of race, colour, religion, gender, age, disability, marital status, sexual orientation, or more. We are an equal opportunity employer, and Bedfont® regards every employee as a member of the Bedfont® family and is committed to providing a fair, safe, diverse and welcoming atmosphere. Our application process has been designed so that everyone is able to demonstrate their skills and how they meet the criteria required for the job advertised. All successful candidates will be subject to a digital ID and DBS check.