Project Administrator

Morson Talent; United Kingdom; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is looking for a Project Administrator to join the Offshore Development Team. The ideal candidate will assist with document management, financial transactions, and communication with project teams and landowners. Responsibilities include managing payments to landowners, maintaining document control procedures, and supporting project managers. Candidates should have experience in project environments, strong communication skills, and proficiency in Microsoft Office tools. This role is primarily office-based in Glasgow with hybrid flexibility.

Qualifications

• Relevant project-based experience within a development discipline.
• Experience managing financial transactions related to land acquisition.
• Collaborative mindset under pressure.

Responsibilities

• Support land team with administrative duties.
• Manage payments to landowners.
• Maintain document management system for land agreements.

Skills

Project-based experience

Financial transaction management

Cross-functional team collaboration

Interpersonal communication

Microsoft Office proficiency

Document control familiarity

Education

Training/qualification in project management

Tools

Microsoft Excel

SAP

Aconex

Job description

Role: Project Administrator

Location: Glasgow HQ/ Hybrid (required to be in the office 2 days per week)

Duration: 12 months

Main Purpose of Job

The land function within the Offshore Development Team is supporting the delivery of the East Anglia Projects in relation to obtaining all required land agreements and acquiring land where required.

The team required a Project Administrator/ Coordinator to support the team with delivery of the land function through a wide range of tasks including document management, data managements, billing/invoicing, set up and submission of payments, project reporting, procurement and administration of project control mechanisms.

Key Tasks

• Support the land team in general administrative duties including, but not limited to, meeting minutes, arranging meetings, electronic filing, archiving hard copy documentation as required.
• Assist with drafting and review of materials as required.
• Administration and management of data and information held by the land team in relation to landowner agreements across projects
• Support communication between project teams, land agents, and legal advisors.
• Produce regular reports on payment status, documentation progress, and compliance metrics.

Landowner Payment Coordination

• Manage and process payments to landowners in line with contractual obligations and project timelines.
• Maintain accurate records of payment schedules, approvals, and transactions.
• Liaise with Control and other relevant teams to ensure compliance with internal controls for payment completion.
• Support the land team for all SAP and contract management activities.
• Prepare and process paperwork in relation to invoicing and procurement.

Document Management & Control

• Lead and maintain the structured document management system for land agreements, and related correspondence.
• Ensure all documentation is version-controlled, accessible, and stored securely.
• Administration of document control procedures as required.
• Manage land project related documentation in an auditable manner.

OFTO Transaction Support

• Track and manage key documentation milestones relevant to the OFTO transaction.
• Assist Project Manager on preparing and collate documentation required for the OFTO process.
• Monitor compliance with OFTO requirements and flag any risks or gaps.

Key Criteria

Essential

• Some relevant project-based experience within a development discipline and/or direct experience of working within a project environment
• Proven experience in managing financial transactions, particularly payments related to land acquisition or infrastructure projects.
• Collaborative mindset, supporting cross-functional teams under pressure, whilst maintaining accuracy of work
• Tenacity and determination to succeed
• Interpersonal and written communication skills. Able to liaise confidently with internal teams, external stakeholders, and landowners.
• Very good working knowledge of Microsoft Office systems (Excel, Word, SharePoint, etc)
• Familiarity with document control systems and practices
• Reliable and trustworthy, especially when handling sensitive financial and legal documentation.

Desirable

• Training/qualification in project management
• Experience of Renewables/ power generation industry
• Working knowledge of SAP
• Working Knowledge of Aconex