Procurement Administrator

Avia Solutions Group; Little London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading aviation services provider in the UK is looking for a Procurement Admin to support the Procurement and Supply Chain team. Responsibilities include onboarding suppliers, performing KYC checks, processing quotes, and ensuring compliance with quality standards. Candidates should have at least one year of purchasing experience, proficiency with ERP systems, and strong communication skills. This role offers the opportunity to contribute to a growing organization in the aviation industry.

Qualifications

• Knowledge of Supplier onboarding process and KYC checks.
• Proactive and able to work independently on tasks to completion.
• Excellent team ethics and communication skills at all levels.

Responsibilities

• Onboard all Suppliers and Customers onto the ERP systems.
• Perform KYC checks on existing and new Suppliers and Customers.
• Raise Purchase Orders as needed for various departments.

Skills

Supplier onboarding process knowledge

Proactive and independent work

Team ethics and communication skills

Computer literacy

Experience with ERP systems

Purchasing experience

UK AOC holder

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Role Overview

The role of Procurement Admin is responsible for providing Procurement admin support to the Procurement and Supply Chain team. This will include but not be limited to, supplier creation within Business Central and MRO PRO. Performing KYC checks on existing and new Suppliers and Customers. Processing Supplier quotes and raising Purchase Orders for the relevant departments. Ensuring all Supplier and Customer agreements are registered in the business document management software and available for the departmental SMEs. Scheduling Key Suppliers quarterly review meetings and obtaining Suppliers KPI and SLA data and raising any failures and discrepancies with the Head of Procurement.

Responsibilities

• Onboard all Suppliers and Customers onto Ascend Airways ERP systems. Always maintaining data accuracy.
• Perform KYC checks on existing and new Suppliers and Customers.
• Ensure the KYC database is updated IAW Group policies.
• Raise Purchase Orders as needed in support of Ground Operations, IT, Flight Operations, Cabin Crew and Facilities.
• Working closely with accounts to ensure invoices are processed in line with business requirements and NET terms.
• Work with Key Suppliers to ensure contractual KPIs and SLAs are reported and obtained.
• Ensure quality is adhered to following regulatory requirements, and report via established processes any breaches of quality standards to ensure quality is maintained.
• Awareness of lean processes to identify and implement or improve costs and time-saving initiatives.

Qualifications

• Knowledge of Supplier onboarding process and KYC checks.
• Proactive and able to work independently on tasks to completion.
• Excellent team ethics and communication skills at all levels, and able to use all forms of communication affectively.
• Good computer literacy, with experience of Microsoft Word, Excel, Outlook, Teams, and SharePoint.
• Experience with Business Central or ERP systems.
• Purchasing experience: 1+ years, preferably in aviation environment.
• UK AOC holder.

Company Overview

Ascend Airways are operating a fleet of Boeing 737 aircraft (NG and MAX) in the ACMI market, opening its first operational base at London Gatwick in early 2024. The company is part of Avia Solutions Group, the world's largest ACMI provider, operating a fleet of 221 aircraft on 6 continents. The group also provides a range of aviation services: MRO (Maintenance, Repair, and Overhaul), pilot and crew training, ground handling, as well as a variety of associated aviation services. Supported by 14,000 highly skilled aviation professionals, the group is a parent company to over 250+ subsidiaries.