PMO Coordinator

BAE Systems; Preston; Hybrid; GBP 35,000; Full time

Job summary

A leading defense and aerospace company in the UK is seeking a PMO Coordinator responsible for managing project management office duties. This role includes scheduling reviews and assuring project documentation. The ideal candidate has strong administration skills and experience with SharePoint and Excel. We offer a competitive salary and a flexible working environment.

Benefits

Competitive pension scheme

Employee share plans

Flexible health benefits

Private health plans

Discounts for shopping

Qualifications

• Good Administration and Excel experience.
• SharePoint experience.
• Willing to gain relevant Project Management Qualification.

Responsibilities

• Manage PMO administrative duties within the Project & Programme team.
• Facilitate scheduling and reviews including action tracking.
• Assure Project Business Case Approval packs and track outcomes.

Skills

Good Administration

Excel experience

SharePoint experience

Knowledge of PM&C tools techniques

Experienced user of MS Project

Education

Project Management Qualification (APM PMQ)

Tools

MS Project

MS Office

Job description

Job Title: PMO Coordinator

Location: Preston. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Salary: Circa £35,000

What you'll be doing:

Responsible for ensuring the Project Management Office (PMO) day to day administrative duties are managed within the Project & Programme (P&P) team.

Manage the scheduling and agenda setting of the weekly & monthly reviews, maintenance of the approval matrix and the review SharePoint intranet sites.

Facilitation of these reviews inclusive of action and decision tracking.

Responsible for assuring Project Business Case Approval packs, feeding back to PMs if required, and progressing to the appropriate approval route.

Provide Major Project Performance Review (MPPR) project pack assurance, create the MPPR meeting pack/dashboard.

Support with Partner PMO engagements, focusing on P&P performance, financial positioning and resource alignment.

Support the distribution of the relief note to EIT PMs upon receipt from DXC, manage ongoing tracking until relief note outcome has been received and issue weekly relief note status reports.

Provide support and approval where necessary for SharePoint queries and actions.

Support with the IT On-Boarding of new starters.

Your skills and experiences:

Essential:

• Good Administration and Excel experience.
• SharePoint experience.
• Already hold or be willing to gain Project Management Qualification such as the APM PMQ Qualification.

Desirable:

• Previous experience within a PMO role.
• Good understanding of one or more PM&C tools techniques and practices.
• Knowledge of the PM&C capability landscape including with Professional institutions.
• Good experience of PM&C governance and assurance processes.
• Experienced user of computer-based Project Management tools including MS Project, MS Office.

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Enterprise IT PMO team:

This role has responsibility for supporting the successful operation of the Programme & Project (P&P) Project Management Office (PMO). Providing central support within the PMO team, carrying out administration duties critical to the day to day operations. This role provides a wonderful opportunity within BAE Systems to develop your career into Project Management and EIT.

Why BAE Systems?

This is a place where you'll be able to make a real difference. You'll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you'll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Closing Date: 4th December 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.