Pharmacy Assistant Invoicing Officer

London North West Healthcare NHS Trust; Southall; On-site; GBP 25,000 - 32,000; Full time

Job summary

A healthcare organization in Southall seeks a motivated Pharmacy Assistant for their Homecare team. The role involves processing medicine invoices, ensuring accuracy and compliance, and supporting the team with various administrative tasks. Strong communication and attention to detail are crucial. The position promotes a flexible working environment and requires adherence to equality and diversity standards. Shortlisted candidates may need to provide HR contact details for verification purposes.

Qualifications

• Experience in processing invoices and maintaining financial records.
• Ability to communicate effectively with providers and departmental staff.
• Proficiency in maintaining data logs and handling complex information.

Responsibilities

• Process and validate homecare invoicing and ensure alignment with purchase orders.
• Assist with reconciling supplier statements and report on invoicing activities.
• Communicate with Homecare providers on invoice queries and pricing disputes.

Skills

Attention to detail

Communication

Analytical skills

Job description

An exciting opportunity has arisen for a motivated, experienced and enthusiastic pharmacy assistant to work within the LNWH Pharmacy Homecare team. The role focuses on processing Homecare medicine invoices, ensuring accuracy, compliance and timely payments. The key responsibilities include processing and validating homecare invoicing, ensuring they align with purchase orders and contractual agreement; as well as assisting on reconciling supplier statements and preparing reports on invoicing activities. The post holder will also be expected to support the Homecare team with administrative tasks as required.

Responsibilities

• Maintain regular working relationships with all pharmacy Homecare, purchasing and distribution staff.
• Routinely processes complex invoicing information from Homecare providers and updates the pharmacy CMM system appropriately.
• Provides Principal Pharmacy Technician - Homecare with invoicing details as and when required.
• Provides Principal Pharmacy Technician - Homecare with end of month finance data e.g. CREC - unallocated invoices reports.
• Communicates regularly with Homecare providers on invoice queries and pricing disputes.
• Ensures that medicines supplied to patients via the Homecare providers are supplied at the correct contract price using the CMM pharmacy system and the NHS Purchasing and Supply Agency's electronic catalogue as references.
• Update and maintain internal data logs regarding daily invoice workload.
• Identifies any invoicing errors and arranges for a credit note to be issued by the Homecare providers.
• Preparation and collation of financial management, summary data including reconciliation and balances.
• Communicates regularly with the Finance Department on pharmacy invoicing issues.
• Deals with frequent and varied queries both in person and by telephone.
• Communicates with Pharmacy procurement team on stock pricing issues.

We promote the wellbeing and safety of all our patients and carers by acting promptly on concerns, communicating effectively and sharing information appropriately, according to the standards determined by our policy and procedures. All posts working with vulnerable groups will be subject to an enhanced criminal records check upon appointment and staff will need to give their consent for the Trust to receive regular updates on their criminal records status throughout their employment.

Due to the high volumes of applications we receive for certain posts, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. After the closing date we strongly advise you check the email account which is registered. If you have not heard from us within four weeks of the closing date, please assume that you have not been shortlisted.

Our employment checking processes require that all shortlisted applicants provide the contact details of their current HR Department. If shortlisted you will be sent an email reminder to present the contact details of your HR Department at the interview.

Please note the Trust uses identity checking software for verifying the authenticity of identity documents provided by candidates.

As part of our commitment to the Equality and Diversity at LNWUH, we are encouraging applications from BME (Black ,Minority Ethnic) candidates as we seek to ensure our workforce structures are representative of the diversity of the communities we serve.

LNWUH is a flexible working friendly organisation; we want you to be able to work in a way that is best for us and for our patients, and for you. Please speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.