Personnel Logistics Administrator

P+S Personnel Services Ltd; Great Yarmouth; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Personnel Logistics Administrator in Great Yarmouth. The role involves HR administration, maintaining personnel files, coordinating recruitment, and ensuring compliance with security clearances. Candidates should be CIPD qualified or have equivalent experience, with a strong focus on organization and communication. The full-time position operates Monday to Friday from 08:00 to 16:30 with an emphasis on supporting workforce logistics.

Qualifications

• CIPD qualified or equivalent experience.
• Experience in HR administration or personnel coordination.
• Ability to manage confidential information professionally.
• Strong attention to detail and communication skills.

Responsibilities

• Maintain accurate personnel files and HR databases.
• Coordinate recruitment activities and onboarding schedules.
• Manage security clearances and compliance.
• Collate payroll inputs for reporting support.

Skills

HR Administration

Organisational Skills

Multitasking

Microsoft Office Skills

Communication

Education

CIPD qualified (Associate or working towards)

Tools

HR or workforce management software

Job description

P+S Personnel are pleased to be working on behalf of our clients, who are currently seeking a Personnel Logistics Administrator to join their team on a full-time, temporary basis.

Main Responsibilities

• HR Administration
• Maintain accurate personnel files and HR databases (digital and physical) for specific offsite contracts.
• Administer starters, leavers, induction packs, contract changes, and probation tracking.
• Support Performance monitoring of staff on offsite contracts
• Help Prepare employment contracts of Permanent/Temporary or contractors.
• Recruitment & Onboarding
• Coordinate recruitment activities, including job adverts, interview scheduling, and candidate communication.
• Support hiring managers with shortlisting and record-keeping.
• Organise onboarding schedules to ensure new starters are fully equipped and compliant.
• Security Clearances & Compliance
• Manage the process for obtaining and renewing employee security clearances for client sites (Power/Nuclear).
• Liaise with clients, vetting bodies, and employees to ensure timely and accurate submission of documentation.
• Maintain up-to-date clearance records and advise teams on clearance status, timelines, and requirements.
• Schedule, coordinate, and assign personnel for on-site work across client locations.
• Ensure staff attending site have the correct training, certifications, PPE, permits, and security clearances.
• Manage workforce deployment calendars, availability, travel arrangements, and resource planning.
• Work closely with operations, service, and engineering managers to align staffing with project timelines and customer requirements.
• Track mobilisation and demobilisation, including documentation, passes, and travel logistics.
• Be the primary point of contact for personnel coordination related to on-site works.
• Training & Certification Management
• Maintain the training matrix and track certification expiry dates.
• Book training courses, arrange renewals, and liaise with training providers.
• Support HSE administration, including toolbox talk records and safety briefings.
• Reporting Support
• Collate payroll inputs including overtime, timesheets, absence, and personnel changes.
• Support internal reporting by providing accurate HR and workforce metrics.
• General Administration
• Provide admin support to management as required.
• Ensure all personnel processes meet internal and external compliance requirements.

Qualifications and Experience

• CIPD qualified (Associate or working towards) or equivalent experience.
• Experience in HR administration, personnel coordination, or similar role.
• Strong organisational and multitasking skills, with excellent attention to detail.
• Ability to manage confidential information professionally.
• Good communicator across all levels of the business.
• Strong Microsoft Office skills (Excel, Outlook, Word).
• Ability to plan and coordinate workforce logistics.
• Desirable
• Experience in on-site personnel planning, engineering or technical service scheduling.
• Experience managing security clearance or vetting processes.
• CIPD Level 3 or working towards it.
• Experience with HR or workforce management software.

Working Hours

Monday – Friday 08:00 – 16:30