Personal Assistant to Head of Department

Artemis Human Capital; Belfast; Hybrid; GBP 100,000 - 125,000; Full time

Job summary

A respected firm in the professional services sector is seeking an experienced Personal Assistant to provide high-level support to a senior leader. This hybrid role based in Belfast requires individuals with excellent organisational skills and at least five years of relevant experience. Responsibilities include diary management, coordinating meetings, and document preparation. The role offers a competitive remuneration package along with benefits like private medical insurance and generous annual leave.

Benefits

Private medical insurance

25 days annual leave plus 13 public holidays

Generous pension contribution

Death in Service benefit

Employee assistance programme

Qualifications

• At least five years’ experience as a Personal Assistant or senior administrative role.
• Strong ICT skills with proven competence in Microsoft Office.
• Experience preparing documents and reports professionally.

Responsibilities

• Provide comprehensive support to a senior leader including diary management.
• Act as the first point of contact for stakeholders.
• Assist with the preparation of reports and presentations.

Skills

Excellent communication

Strong organisational skills

Proficient in Microsoft Office Suite

Job description

Personal Assistant

Permanent & full time
Competitive remuneration package
Belfast (Hybrid)

We are working on behalf of a respected organisation in the professional services sector who is seeking an experienced Personal Assistant to provide high-level support to a senior leader. This is a varied and fast-paced role requiring excellent organisational skills, discretion and the ability to manage complex responsibilities with accuracy and professionalism.

The Role

• Provide comprehensive support to a senior leader including diary management, travel arrangements and handling correspondence
• Act as the first point of contact for internal and external stakeholders
• Assist with the preparation of reports, presentations and project materials often of a confidential nature
• Support committee administration including agendas, minutes and follow-up actions
• Manage documentation, records and databases ensuring accuracy and compliance
• Coordinate meetings with senior colleagues and external partners
• Contribute to quality management and data protection processes
• Undertake additional duties to support the effective delivery of organisational objectives

The Person

• At least five years’ experience as a Personal Assistant or in a senior administrative role supporting senior management
• Strong ICT skills with proven competence in Microsoft Office Suite.
• Experience of preparing documents and reports in a professional environment
• Excellent communication and interpersonal skills with the ability to manage sensitive and confidential matters
• Strong organisational skills with the ability to prioritise effectively in a busy environment
• Desirable experience includes familiarity with quality management systems, customer relationship management databases and advanced administrative software.

Benefits

• Private medical insurance
• 25 days annual leave plus 13 public holidays
• Generous pension contribution
• Death in Service benefit and income protection scheme
• Employee assistance programme
• Salary sacrifice schemes and local affinity discounts

Please contact Kelsey at Artemis Human Capital for further information.