Personal Assistant to Chief Viewer Officer & Director of Brand & Marketing (12 months FTC)

ITV; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading media company in Greater London is seeking a highly organised Senior PA for a 12-month fixed-term contract. The ideal candidate will manage multiple busy diaries at the Director level, coordinate meetings, and engage with senior stakeholders. Key skills include proficiency in Microsoft Office and Google Workspace, as well as strong communication abilities. This dynamic position requires a proactive self-starter who can handle confidential information and assist with a variety of administrative tasks.

Qualifications

• Proven experience managing multiple busy diaries at Director level.
• Confident in using Microsoft Office and Google Workspace.
• Ability to work autonomously while managing office tasks.

Responsibilities

• Extensive diary management and arranging meetings.
• Point of contact for clients and guests visiting the office.
• Arranging onboarding for new starters and managing expenses.

Skills

PA experience at Director level

Confident with Microsoft Office/Google Workspace

Experience of senior stakeholder engagement

Ability to work autonomously

Sound administrative skills

Ability to prioritise accordingly

Confident communicator

Job description

The Role

12 months Fixed Term Contract

The role

This is a busy role that requires excellent organisational and prioritisation skills. Both the Chief Viewer Office and Director of Brand & Marketing need a highly organised and efficient Senior PA to take control of managing the administration for their business area. They must play a key role in managing the smooth running of their schedule and day-to-day office.

The role will require a confident, career PA who shows strong initiative in your role.

Main responsibilities

• Extensive diary management
• Arranging meetings
• Booking meeting rooms and arranging catering for meetings
• Point of contact for clients and guests visiting the office for meetings
• Proactive management of inboxes, removing junk mail, flagging priority emails
• Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
• Submitting expenses
• Support with presentations on PowerPoint and/or Google Slides when required
• Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
• Supporting senior team with arranging meetings
• Booking nationwide and international travel and accommodation
• Preparing itineraries for business trips
• Working with team of internal PAs to ensure Viewer Leadership Team are aligned
• Providing holiday cover to other PAs
• Supporting with events, organising workshops and away days
• Manage board papers
• Supporting Directors with their wider industry responsibilities

Skills you'll need (minimum criteria)

• PA experience at Director level, having managed multiple busy diaries
• Must be confident with Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
• Must have prior experience of senior stakeholder engagement at all levels
• Must be able to work autonomously
• Sound administrative skills including meeting organisation and diary management
• You will ideally have a proven ability to prioritise accordingly to occasionally conflicting needs
• Confident communicator with a good eye for detail

Other things we're looking for (key criteria)

• It would be beneficial if you have an interest in media
• Comfortable with managing highly confidential information
• Demonstrates ability to operate well within a team
• Flexible and creative approach to problem solving - anticipating potential future issues
• Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
• Enthusiastic, energetic & efficient