Personal Assistant & Receptionist

The Channel Recruiter; Oxford; On-site; GBP 29,000 - 35,000; Full time

Job summary

A leading UK technology solutions company is seeking a warm and professional Personal Assistant & Receptionist. In this role, you will manage the front of house at the Reading headquarters while providing high-level support to senior Executives. Candidates should have at least 2 years’ experience in a similar role and showcase strong organisational and communication skills. This position offers a salary up to £35,000 and a range of attractive benefits including private healthcare and gym discounts.

Benefits

Private Healthcare

Pension

25 days holiday rising to 30

Group Life Insurance

Income Protection

Gym Discounts

Free Fuel Fridays

Employee Referral program

Qualifications

• 2+ years experience in a PA, EA, Office Manager or senior admin role.
• Strong diary and travel coordination skills.
• Excellent written and verbal communication.

Responsibilities

• Welcoming visitors and managing front-of-house duties.
• Managing diaries and coordinating appointments for Executives.
• Booking UK and international travel arrangements.
• Organising board meetings and preparing agendas.

Skills

Organisational skills

Communication

Time management

Discretion

Proactive mindset

Tools

Microsoft Office (Outlook, Word, PowerPoint, Excel)

Job description

Job title: Personal Assistant & Receptionist

Location: Reading 5 days a week in the office

Salary: up to £35,000 per annum

Benefits: Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many more.

XMA is looking for a warm, professional and highly organised Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a unique role combining front‑of‑house responsibility with high‑level Executive support—ideal for someone who thrives in a fast‑paced, people‑focused environment.

You’ll be the welcoming face of XMA HQ and a trusted right‑hand to a small group of senior Executives, helping everything run smoothly behind the scenes.

Join XMA—a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80s, XMA has grown to become one of the top ten largest value‑added resellers in the UK. Today, we are an independent UK company with full geographic coverage and our skilled workforce serves a diverse customer base across the public and private sector. We win awards for our ability to help organisations and users achieve more with technology. We specialise in realising individual ambitions to transform and evolve. We consult, define, adapt and deliver on real‑life outcomes. We collaborate closely to bring that positive impact home.

Key Responsibilities: Personal Assistant & Receptionist

Front of House

• Welcoming visitors, clients and colleagues at our HQ reception
• Providing refreshments and supporting meetings and events
• Acting as the go‑to contact for anything relating to the building and meeting spaces

Executive Support

• Managing diaries, calendars and meeting schedules
• Coordinating appointments and ensuring Executives are fully prepared
• Acting as a professional gatekeeper for key stakeholders

Travel & Logistics

• Booking UK and international travel (flights, hotels, transfers, visas)
• Preparing detailed itineraries and handling last‑minute changes

Meetings & Events

• Organising board meetings, leadership sessions and client events
• Preparing agendas, packs and presentations
• Taking minutes and tracking actions

Administration & Projects

• Drafting and formatting documents and presentations
• Managing expenses, invoices and purchase orders
• Supporting research, projects and strategic initiatives

Requirements:

We’re looking for someone who enjoys working at the heart of a busy HQ, confidently balancing Executive support with being the welcoming first point of contact, and who takes pride in keeping everything running seamlessly behind the scenes. You’ll be someone who is:

• Naturally organised and calm under pressure
• Confident dealing with senior stakeholders
• Friendly, professional and welcoming
• Discreet, reliable and trusted with confidential information

You’ll ideally have:

• 2+ years experience in a PA, EA, Office Manager or senior admin role
• Strong diary and travel coordination skills
• Excellent written and verbal communication
• Confidence using Microsoft Office (Outlook, Word, PowerPoint, Excel)
• A proactive, no‑job‑too‑small mindset

We’re proud to be recognised as a Disability Confident Level 3 Employer—the highest level in the UK Government’s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive. Through our inclusive recruitment practices, we ensure that individuals with disabilities are given fair and equal access to opportunities within our organisation. As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role.

We will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us. We will be happy to action your requests.