Personal Assistant - Legal

Pertemps; City of Edinburgh; Hybrid; GBP 28,000 - 33,000; Full time

Job summary

A legal services firm is seeking an experienced Legal PA to provide comprehensive administrative support in Edinburgh. This role involves managing diaries, preparing legal documents, and assisting with client onboarding. Ideal candidates will have prior experience in a similar role, strong organisational skills, and be proficient in various software. The position offers a hybrid work environment with a salary of up to £33,000 DOE.

Qualifications

• Prior experience as a Legal PA or Executive Assistant required.
• Background in litigation or disputes is preferable.
• Ability to manage a busy workload and adapt to changing priorities.

Responsibilities

• Drafting and amending correspondence and legal documents.
• Managing diaries, travel, and meeting arrangements.
• Supporting client and matter opening and compliance processes.
• Assisting with billing and invoice management.
• Handling document production, proofreading, filing, and scanning.
• Liaising with clients, suppliers, and internal departments.
• Providing support to the PA team as required.

Skills

Strong organisation

Attention to detail

Excellent communication skills

Proficiency in Microsoft Office

Experience with dictation software

Tools

Microsoft Office

Adobe

BundleDocs

Job description

Legal PA
Edinburgh (Hybrid)
Up to £33,000 DOE

We are seeking an experienced Legal PA to join our client, a busy Edinburgh City Centre based firm.This is a great opportunity for a proactive and organised legal support professional looking to further their career in a highly regarded practice.

The Role
You’ll provide comprehensive PA and administrative support to a primary fee earner, with additional secretarial support to others in the team. This will include managing complex diaries and inboxes, preparing legal documents, coordinating meetings, handling billing processes, and supporting client onboarding. You’ll be confident using systems like Microsoft Office, Adobe, BundleDocs, and dictation software, and comfortable working independently to meet deadlines.

Key Responsibilities

• Drafting and amending correspondence and legal documents
• Managing diaries, travel, and meeting arrangements
• Supporting client and matter opening and compliance processes
• Assisting with billing and invoice management
• Handling document production, proofreading, filing, and scanning
• Liaising with clients, suppliers, and internal departments
• Providing wider support to the PA team as required

About You
You’ll bring prior experience as a Legal PA or Executive Assistant, ideally with a background in litigation or disputes. Strong organisation, attention to detail, and excellent communication skills are essential, along with the ability to manage a busy workload and adapt to changing priorities.