Personal Assistant

AWE; Helensburgh; On-site; GBP 24,000 - 35,000; Full time

Job summary

A prominent defence and nuclear organization is recruiting a Personal Assistant for their office in Scotland. The successful candidate will provide essential administrative support to the Resident Director and ensure the smooth operation of business functions. This role requires excellent organizational skills, proficiency in MS Office, and the ability to manage multiple tasks effectively. Benefits include flexible working arrangements, professional development opportunities, and a competitive salary starting from £24,750.

Benefits

272.5 hours of annual leave

Flexible working arrangements

Professional career development opportunities

Employee Assistance Programme

Defined contribution Group Personal Pension

Life Assurance

Discounts on everyday spending

Qualifications

• Organised and detail-oriented individual looking for a challenge in a Personal Assistant role.
• Ability to manage multiple mailboxes and diaries.
• Proficient in handling correspondence and task lists.

Responsibilities

• Provide personal assistant and administrative support to the Resident Director.
• Manage multiple mailboxes and diaries using Microsoft Outlook.
• Organise travel and process expense reimbursements.

Skills

Excellent organisational skills

Time management

Proficient in MS Office Suite

Written and verbal communication

Problem-solving abilities

Attention to detail

Job description

AWE is currently recruiting for a Personal Assistant

Location

RNAD Coulport near Faslane (20 minutes North of Helensburgh)

Package

Starting from £24,750 (dependant on skills and experience)

Closing date

13th March 2024

As part of our People Promise, AWE (one of the best 25 big companies to work for in the UK) has a range of benefits to suit you. These include:

• Time to recharge your batteries with 272.5 hours of annual leave (including 8 public holidays in Scotland), plus as we work a 4-day week at our Coulport location, which means every Friday off.
• Consideration for flexible working arrangements so that your work may fit in with your lifestyle. Just let us know on your application if you wish to work part time. Full time hours are 37 hours over 4-day Monday to Thursday.
• Opportunities for Professional Career Development that include funding for the annual membership of a relevant professional body, access to mentors and training.
• Employee Assistance Programme and Occupational Health Services.
• A generous defined contribution Group Personal Pension (we will pay between 9% and 13% of your pensionable pay depending on your own contribution).
• Life Assurance.
• Discounts - access to savings on a wide range of everyday spending.
• Special Leave Policy including paid time off for volunteering, public service (including reserve forces) and caring for your family.
• A host of voluntary & core benefits to suit your health and wellbeing – more information available on our careers site.

Are you a very organised and detail-oriented individual looking for a challenge in a Personal Assistant role? We are seeking highly motivated individuals to join our dynamic Business Administration team. As a Personal Assistant within Business Administration at AWE, you will play a vital role in ensuring the smooth operation of our company's administrative functions and supporting our operations at RNAD Coulport. If you possess excellent organisational skills, great multitasking abilities, and a passion for supporting Senior Managers and business operations, we want to hear from you!

To provide personal assistant and administrative business support the Resident Director.

You will be required to:

• In consultation with the Resident Director, manage multiple mailboxes and diaries using Microsoft Outlook.
• Prioritise and deal directly with email and other correspondence.
• Compile and track 'to do,' task lists, call forwards and actions.
• Organise physical and electronic filing systems and keep updated.
• Arrange meetings varying from individual to larger department meetings/events, often using multiple systems.
• Organise travel and process expenses reimbursement.
• Ensure key relationships are built and maintained with external and internal customers.
• Prepare presentations for meetings, compile minutes and define actions.
• Maintain and promote high personal standards in Environment, Safety, Health, Security and Quality.
• Take minutes and notes of decisions and actions.

To be successful in this role you should be able to demonstrate the following:

• Excellent organisational and time management skills, with the ability to prioritise tasks effectively to meet conflicting demands.
• High level of attention to detail and accuracy.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment; problem-solving and decision-making abilities.
• High level of professionalism and integrity.

We offer competitive salary, comprehensive benefits package, and opportunities for career growth and advancement.

All candidates must be willing and able to obtain and maintain the necessary security clearance for the role and be willing and able to work in designated areas.