Personal Assistant

Tay Associates; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading financial services firm based in Greater London is seeking an experienced Personal Assistant to provide top-notch support to its busy team, including Directors and Vice Presidents. The ideal candidate will demonstrate exceptional organisational skills, manage complex travel arrangements, and maintain client information with precision. Candidates with previous experience in a finance environment will be preferred. This role is office-based and requires a proactive attitude to ensure smooth operations across various time zones.

Qualifications

• Ability to handle multiple demands without missing a detail.
• Experience supporting teams within a finance environment is desirable.

Responsibilities

• Manage complex, multi-leg international travel arrangements.
• Process and reconcile expenses and invoices.
• Maintain and update Salesforce contacts.
• Oversee complex diary management.
• Provide day-to-day administrative support.

Skills

Exceptional prioritisation and time-management skills

Attention to detail in financial administration

Calm and composed under pressure

Proactive mindset

Job description

5 days in office

Are you an experienced, proactive Personal Assistant who thrives in a fast-paced, high-performing environment?

The Role

As a Personal Assistant, you’ll provide first-class support to a busy and growing team — including Managing Director, Directors, Vice Presidents, Associates, and Analysts. You’ll be the central point of coordination, ensuring seamless organisation and communication across multiple time zones.

Key Responsibilities

• Manage complex, multi‑leg international travel arrangements with precision and foresight.
• Process and reconcile expenses and invoices, ensuring accuracy and compliance with company policies.
• Maintain and update Salesforce contacts and client information to the highest standard.
• Oversee complex diary management across global regions, balancing priorities and anticipating scheduling needs.
• Provide day‑to‑day administrative and logistical support to ensure the team operates smoothly and efficiently.

What We’re Looking For

• Exceptional prioritisation and time‑management skills — able to handle multiple demands without missing a detail.
• A meticulous eye for accuracy in financial administration and data handling.
• A calm, composed approach when managing competing priorities and tight deadlines.
• Resilience under pressure and a proactive mindset — you anticipate needs before they arise.
• Experience supporting teams within a finance environment is highly desirable.