Permit Coordinator

Velocity Recruitment; City Of London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading facility management firm in Canary Wharf is looking for a Permit Coordinator to manage permits for engineering and project work. The role requires at least five years of experience in FM, with a strong background in safe work systems. Candidates should be proficient in Microsoft Office applications and hold relevant safety certifications. This is a fantastic opportunity to work within an established contract environment.

Qualifications

• Five or more years working within FM and the building services industries.
• Minimum one year's experience working within a construction environment.
• Three or more years working within a data centre environment.

Responsibilities

• Administer the Permit to Work (PTW) systems and ensure all approvals are completed.
• Compile attendance records and subcontractor reports for audits.
• Coordinate works between shift teams and management.

Skills

Safe systems of work

Permit to work procedures

Risk mitigation documentation

IT & report writing skills

Education

IOSH Managing Safely Certificate

NEBOSH General Certificate

City & Guilds in Business Administration

Tools

Microsoft Office (Outlook, Excel, Word, PowerPoint)

Job description

Overview

Job Title - Permit Coordinator

My client is the global leader of facility management and they are in need of a permit coordinator to organise its permits for one of their established contracts located in Canary Wharf. The coordinator will work alongside the engineering team and management to issue permits, to ensure all engineering & project work is completed and signed off.

Responsibilities

• Fully understand our client's permitting system (training will be provided), operate, and administer the Permit to Work (PTW) systems and ensure all approval chains are followed and all permit approvals are completed within a timely manner.
• To maintain contractor attendance records and compile subcontractor reports, access and permit statistics, archiving of all permits and keep readily available for audit purposes in line with our client's expectations.
• Attend regular project meetings with delivery teams to review up-and-coming permit requests, and workloads and carry out regular monitoring of contractors and their activities.
• Effectively work with and Coordinate works between the shift teams, management teams and the Client operations team and facilities shift managers.
• Creation of MOPs and MOP preparations for enabling works, mechanical and electrical surveys and isolation of systems where required to enable safe working.

Person Specification

• Exposed to a variety of safe systems of work including but not limited to, Limitations of Access, Fire Systems Isolation requests, permit to work and associated high-risk permits such as Low-Voltage (LV) and High Voltage (HV), Electrical & Mechanical Isolations, working at height, hot works, mechanical, high pressure, excavations & confined spaces.
• Five or more years working within FM and the building services industries with a minimum of one year's experience working within a construction environment.
• Previous experience within critical environments in a technical administrative role (not essential).
• Experience working with risk mitigation documentation & systems.
• Three or more years working within a data centre environment with a good understanding of the following process & acronyms: SOP, MOP, EOP, OEM, S-MOP, CEP & SoS

Education

• Computer literate, with good IT & report writing skills, proficient with Microsoft Office Systems (Outlook, Excel, Word & PowerPoint)
• Institution of Occupational Safety and Health (IOSH) Managing Safely Certificate or National Examination Board in Occupational Safety and Health (NEBOSH) General Certificate.
• City & Guilds in Business Administration