People Services Assistant

HSDC; Havant; On-site; GBP 19,000 - 26,000; Full time

Job summary

A reputable educational institution in Havant seeks a highly organized People Services Assistant for a one-year maternity cover role. You will provide essential administrative support, manage onboarding processes, ensure compliance, and assist in payroll administration. The ideal candidate possesses strong administrative skills, experience with HR and Payroll systems, and a customer-focused approach. This position offers access to training, generous pension plans, and opportunities for professional growth.

Benefits

Wide range of training opportunities

Generous pension plans

Ample annual leave

Exclusive discounts

Community engagement activities

Qualifications

• High standard of administrative skill with accuracy.
• Recent experience of using HR and Payroll systems.
• Experience of pre-employment checks and recruitment.

Responsibilities

• Coordinate and manage onboarding processes for new starters.
• Ensure accurate compliance with Single Central Record requirements.
• Process payroll changes and generate accurate HR administration paperwork.

Skills

Administrative skills

Interpersonal skills

HR and Payroll system usage

Microsoft Office (Word, Excel)

Attention to detail

Job description

People Services Assistant

Job Details
Job Title: People Services Assistant
Department: People Services
Campus: Havant
Salary: Grade 3 Spine Point 13 £25,625.74, FTE (actual salary £19,392.45)
Contract Type: 1 year maternity cover starting in February - 28 hours per week

About the Role
We are seeking a highly organised and detail‑oriented People Services Administrator to join our People Services team. This role is crucial in providing essential administrative support across a diverse range of People Services functions. You will ensure high‑quality, robust processes and procedures are implemented and maintained, act as a first point of contact for People Services and recruitment queries, and proactively support the team to remain compliant and deliver outstanding customer service.

Responsibilities

• Onboarding & Compliance
  • Coordinate and manage the complete onboarding process for new starters, including reference checks, DBS checks, Right to Work checks, and overseas checks.
  • Ensure accurate compliance with Single Central Record requirements.
  • Manage the online DBS portal and provide support to candidates.
• New Starter Experience
  • Ensure a positive and seamless new starter journey, including pre‑employment meetings and one‑month check‑in meetings.
  • Issue contracts and offer letters within statutory timeframes, calculating prorated salaries and leave entitlements.
  • Take an active role in interview panels and supporting recruiting managers.
• Payroll Administration
  • Process payroll changes and generate accurate HR administration paperwork, adhering to payroll cut‑off dates.
  • Record new starters on the HR/Payroll system and process starter pension notifications.
• Employee Relations
  • Provide administrative support to Business Partners in employee relations cases, including preparing packs and taking minutes.
  • Organise and monitor the exit interview process and ensure efficient completion of leaver processes.

Requirements

• A high standard of administrative skill with a keen eye for detail and a high level of accuracy.
• Excellent interpersonal skills with the ability to interact with staff at all levels and build effective relationships.
• Recent experience of using HR and Payroll systems with experience of processing payroll changes such as working hours, multiple contracts, promotions, new starters and leavers.
• Experience of pre‑employment checks and recruitment.
• Competent in using Microsoft Office packages, e.g. Word, Excel.
• Professional and customer focused approach including absolute discretion, confidentiality, diplomacy and sensitivity.

Benefits

• Invest in Your Growth: Access a wide range of training, in‑house coaching, workshops, and funding for qualifications. Opportunities for funded research, with potential international travel.
• Generous Pension Plans: Benefit from either the Local Government Pension Scheme or Teachers' Pension Scheme.
• Ample Time Off: Enjoy a generous annual leave package to maintain a healthy work‑life balance.
• Exclusive Discounts: Get an NUS TOTUM card, offering discounts with hundreds of retailers.
• Community Engagement: Participate in volunteering and fundraising for local and national charities. Option to donate through the Give As You Earn (GAYE) scheme.

To apply, please complete the online application form via the college website. If you require reasonable adjustments or have any questions, contact [email protected] or contact rob at [email protected] for any queries. We do not accept CVs; application form must be completed.

We are an equal opportunity employer. Please note that the closing date may be moved forward should sufficient interest arise.