People Coordinator

Dobbies Garden Centres Ltd; City of Edinburgh; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A prominent garden retail company in Scotland seeks a People Coordinator to manage HR administrative tasks. The role involves supporting recruitment, onboarding, employee relations, compliance, and providing administrative support to the People Team. Ideal candidates will have excellent organizational skills, be confident communicators handling confidential matters, and possess strong proficiency in Excel. They will work collaboratively with the Payroll team and through the entire employee lifecycle, ensuring smooth operations. The company offers a hybrid working model and generous employee benefits.

Benefits

33 annual leave days per year

50% off in Restaurants

25% off in Garden Centre

10% off in food halls

Company pension plan

Interest-free season ticket loans

Access to employee wellbeing platform

Study assistance for qualifications

Free tea, coffee, and milk

Invites to annual company events

Qualifications

• Experience in administration and human resources.
• Ability to handle confidential information professionally.
• Strong Excel skills and data presentation capabilities.

Responsibilities

• Support recruitment and onboarding processes.
• Assist with employee relations and maintain ER tracker.
• Manage the FreshService People Hub and queries.
• General administration for People Team activities.
• Collaborate with Payroll to ensure accuracy.

Skills

Organisational skills

Communication

Data presentation

Confidentiality handling

Excel proficiency

Collaboration

Job description

We have an exciting opportunity for a People Coordinator to join our People team based in our Central Support Office in Lasswade. You will be an experienced organiser and confident communicator who will own all aspects of administration required for the People team. With the ability to deal with confidential information, the capability to interpret Company policy and procedures, you will be the first line of contact for all administrative support. You will undertake all related tasks in relation to the full employee lifecycle and working collaboratively with the rest of the People Team on ad hoc tasks and projects.

Responsibilites

• Supports the recruitment and onboarding process including ensuring the appropriate contract and compliance with Home Office guidelines regarding Right to Work in the UK; provide support and guidance to line managers on the probationary process for new starters and ensure completion
• Supporting People Partners with employee relation matters; maintaining the ER tracker and notetaking at Grievance & Disciplinary meetings.
• Support People Partners with compliance and governance activities, including ensuring contract accuracy, completion of Right to Work checks, and timely provision of DBS documentation
• Management of the FreshService People Hub (ticketing system) and inboxes, responding to queries and resolving cases, escalating as appropriate to ensure a timely conclusion
• Takes the lead to ensure new starters and contract changes through business cases are processed accurately and timeously
• General administration to support the People Team including expense claims; ad hoc admin as required i.e. purchase orders, colleague file maintenance
• General administration to support the Learning & Development function, including handling compliance training requests and Kallidus e-learning system support
• Preparing reports for People Partners and manipulating data as appropriate to support People Team decision making
• Maintaining the Dobbies Central Support Office (CSO) noticeboards to ensure the information is relevant and up to date
• Contributing to and supporting the CSO Social Committee, CSO Events and Values Ambassadors network
• Working closely with the Payroll team, to ensure trackers are up to date, queries are resolved and information is accurate to allow payroll to run smoothly.
• Provide training and support to the People Administrator.

Who we are looking for

• A great listener, adept at reading people and situations; asks questions to understand the root cause of people / business issues, establish if there is a better way of doing things; tailors’ approach and language used to the audience and works collaboratively across the business
• Ability to present data clearly through strong excel and system skills; provides the appropriate level of information and data to senior members of the People Team;
• Able to handle sensitive information professionally and confidentially
• Supportive and positive approach at all time; self-aware and open to feedback;does not become defensive when receiving feedback but sees it as an opportunity to grow & develop; confident and able to admit mistakes and learn from them
• Adapts quickly to change and new priorities to ensure deadlines / targets are met
• Has a curious mind and a desire for continuous learning
• Can demonstrate our values at all times – we’re one team, getting better everyday. We bring a smile. We live and breathe gardens. We make it work for our customers

Measures of success

• People Partners and Managers feel supported through all people related matters
• ER case management is tracked accurately; the process is smooth and in line with Company policies and procedures
• All admin tasks are complete accurately, timely and to a high standard

What we offer

• Holiday – enjoy a well deserved break with 33 annual leave days per year (pro-rata for part time)
• Discount – treat yourself with generous uncapped discount across our stores with 50% off in our Restaurants, 25% off in the Garden Centre and 10% off in our food halls
• Hybrid working – a combination of office and home working to help balance your work life balance
• Pension – save for the future with our company contributed enhanced Group Pension Plan
• Season ticket loans – spread the cost of travel with an interest free loan
• Access to Stream – support your financial wellbeing, with ability to access earnings ahead of pay day, save for the future and financial advice
• Access to Retail Trust – seek confidential support, access to a Virtual GP, free counselling service and discounted retail rewards with our employee wellbeing platform
• Access to Dobbies Academy – continue your development with our eLearning platform and development programmes
• Study assistance – invest in your professional development with funded courses and qualifications
• The little things to keep you going through the day – free tea, coffee, and milk
• Collaborative office space – with access to our wellbeing room, learning resources and even a book swap
• Invites to our annual company conference, summer and Christmas social events

About us

At Dobbies, we’re proud to have a history dating back to 1865. We were founded by James Dobbie and are the only garden centre retailer to have stores in every nation across the UK.

Our passion and joy for gardens and plants is what makes us special. In our stores, we showcase this through own brand and branded products,concession partners and services. We champion garden living all-year-round.

Many of our stores feature a restaurant or coffee shop, where customers can enjoy refreshments or meals in a relaxed and welcoming environment.

We offer a calendar of events and experiences that bring people and communities together, and we have a national charity partner that both our colleagues and customers raise money for.

We’re committed to being a great place to work. We’re one team and we encourage our colleagues to be the best version of themselves, every day; to share their wins and celebrate success. Together, we make it work for our customers.