Payroll Manager

Nscale Ltd.; Remote; GBP 80,000 - 100,000; Full time

Job summary

A tech startup in the UK seeks a Payroll Manager (US) responsible for overseeing payroll operations, ensuring compliance with tax laws, and managing multi-state tax filings. The ideal candidate will have over 5 years of experience in payroll management, a Bachelor's degree in Accounting or related fields, and excellent communication and organizational skills. The role offers a dynamic work environment with flexible arrangements and a competitive salary package.

Benefits

Highly competitive package (base + equity)

Dynamic progression plan

Human-First Flexibility

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• 5+ years of progressive experience in U.S. payroll management or administration.
• In-depth knowledge of federal and state payroll regulations, tax laws, and wage/hour compliance.
• Experience managing payroll across multiple states.
• Strong technical proficiency in payroll software.
• Advanced Excel skills for data analysis and reconciliation.
• Excellent attention to detail and organizational skills.
• Strong communication skills and a collaborative mindset.
• Adaptable, hands-on, and proactive in a scaling, fast-paced environment.

Responsibilities

• Oversee end-to-end payroll processing for U.S. employees.
• Manage federal, state, and local payroll tax filings.
• Liaise with payroll service providers to resolve issues.
• Conduct regular audits of payroll data.
• Develop and implement scalable payroll processes.
• Prepare payroll-related reports and metrics for leadership.
• Stay current on U.S. payroll laws and regulations.
• Respond to employee inquiries related to pay and benefits.
• Partner with HR and Accounting on onboarding/offboarding.

Skills

Payroll management

Tax regulations knowledge

Excel proficiency

Attention to detail

Communication skills

Organizational skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

ADP

Job description

As a Payroll Manager (US) at NScale, you'll oversee all aspects of payroll operations, compliance, and administration for our U.S. employees. You'll be responsible for ensuring accurate and timely payroll processing, tax filings, and compliance with federal, state, and local regulations. You'll partner closely with HR, Accounting, and external vendors to maintain flawless payroll execution, streamline processes, and ensure compliance with evolving legislation. This role is ideal for someone who thrives in a fast‑paced, high‑growth environment and takes pride in operational accuracy and efficiency.

What You'll Be Doing

• Oversee end-to-end payroll processing for U.S. employees, ensuring accuracy, timeliness, and compliance with all applicable laws.
• Manage federal, state, and local payroll tax filings, including quarterly and annual returns (e.g., 941s, W-2s, and 1099s) for any not handled by PEO provider; coordinate responses to any state or federal payroll tax notices.
• Liaise with payroll service providers (e.g., ADP) to resolve issues, implement updates, and maintain data integrity.
• Conduct regular audits of payroll data, benefits deductions, and tax withholdings to ensure accuracy.
• Develop and implement scalable payroll processes and controls to support company growth.
• Prepare payroll‑related reports and metrics for Finance and HR leadership; support month‑end close with payroll journal entries and reconciliations.
• Stay current on U.S. payroll laws, multi‑state taxation, and labor regulations; ensure adherence to wage and hour laws.
• Respond to employee inquiries related to pay, deductions, and benefits with accuracy and professionalism.
• Partner with HR and Accounting on employee onboarding/offboarding, benefits administration, and equity compensation reporting.

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field
• 5+ years of progressive experience in U.S. payroll management or administration
• In-depth knowledge of federal and state payroll regulations, tax laws, and wage/hour compliance
• Experience managing payroll across multiple states (multi‑jurisdiction)
• Strong technical proficiency in payroll software
• Advanced Excel skills for data analysis and reconciliation
• Excellent attention to detail and organizational skills, with the ability to handle sensitive information with discretion
• Strong communication skills and a collaborative mindset
• Adaptable, hands‑on, and proactive in a scaling, fast‑paced environment

Benefits

• Highly competitive package (base + equity) with reviews every 12 months.
• Join the fastest‑growing tech startup, your chance to push boundaries, collaborate with brilliant minds, and make your mark on cutting‑edge AI.
• Expect a dynamic progression plan tailored to your ambitions. Grow by trying new things, leading, challenging the status quo, and owning your impact, always with our full support.
• Human‑First Flexibility: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

Equal Opportunities Statement