Paediatric Ward Clerk

King's College Hospital NHS Foundation Trust; Orpington; On-site; GBP 20,000 - 30,000; Full time

Job summary

A large NHS teaching trust in Orpington is seeking a dedicated clerical support professional to manage patient information and assist medical staff. Responsibilities include updating patient data in the Epic system, conducting quality audits, and ensuring timely processing of external correspondence. The ideal candidate will possess strong organizational skills and experience in a clerical role, ensuring quality patient care through effective information management. This role supports a team committed to delivering high-quality healthcare services.

Qualifications

• Experience in clerical support roles, preferably in a healthcare setting.
• Strong organizational skills and attention to detail.
• Proficiency in using computer-based systems for data management.

Responsibilities

• Provide clerical support to medical and nursing staff.
• Manage patient information and ensure accurate data entry.
• Conduct quality audits as requested by the medical team.

Job description

Job overview

To provide high quality clerical support to the medical and nursing staff on the ward and to be responsible for the management of patient information. To be accountable for the greeting of patients and visitors attending the Children’s Ward and ensuring they are informed appropriately.

Main duties of the job

Medical Records Management

• To update and maintain accurate complete patient data on the computer-based system (Epic).
• To conduct quality audits as requested by the medical team.
• To ensure that patients are admitted appropriately to the ward.
• To ensure that external correspondence is processed and sent to the scanning bureau team to be uploaded onto Epic.
• To enter and retrieve data from all current Trust computer systems in place (Epic) to an acceptable data quality standard.
• To ensure that all GP summaries are mailed within 24 hours of patient discharge.
• Ensure all inpatient activities are correctly captured on the system for coding as appropriate.

Working for our organisation

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of £1 billion, million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person‑centred, digitally‑enabled, and focused on sustainability, we aim to take Team King’s to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.