PA to Deputy Headteacher

Hurst Schools Limited; Hart; On-site; GBP 15,000 - 17,000; Part time

Job summary

A prominent educational institution in Hart seeks a part-time Personal Assistant to the Deputy Headteacher. The successful candidate will provide high-quality administrative support, manage diaries, and assist with meeting preparations. Responsibilities include communication with stakeholders and event support. Candidates should demonstrate excellent organizational skills, a high level of confidentiality, and the ability to work independently. Flexible hours are required for this role, with a salary ranging between £15,750 and £17,000 annually.

Qualifications

• Excellent organisational and time-management skills with the ability to prioritise competing demands.
• Strong written and verbal communication skills.
• High level of discretion and ability to maintain confidentiality.
• Competent IT skills, including email, word processing and spreadsheets.
• Ability to work independently, proactively and as part of a team.

Responsibilities

• Manage the Deputy Headteacher's diary and schedule meetings.
• Draft and send professional correspondence on behalf of the Deputy Headteacher.
• Prepare agendas for weekly senior leadership meetings and take minutes.
• Provide administrative support for internal school events.
• Maintain accurate records in line with school policies.

Skills

Organisational and time-management skills

Written and verbal communication skills

Discretion and confidentiality

IT skills (email, word processing, spreadsheets)

Ability to work independently and in a team

Tools

SIMS

Job description

Personal Assistant to the Deputy Headteacher - Part time

Working Hours

Hours are negotiable; however, the postholder must be available to work 3 full days, one of which must be a Monday (8.30am to 4.30pm).

Salary

£15,750 - 17,000 (actual salary payable) based on 24 hrs per week, 32 academic weeks and 4 weeks additional, plus inset days.

Interviews to be held - Wednesday 21st January 2026.

Job Purpose

To provide high-quality, confidential administrative and organisational support to the Deputy Headteacher, supporting leadership across the Years 7-14 phase of the school, and enabling the effective day‑to‑day operation of leadership responsibilities.

Key Responsibilities

Administrative and Organisational Support

• Manage the Deputy Headteacher's diary, including scheduling and prioritising meetings and tasks.
• Provide administrative support for the preparation of meeting papers, resources and supporting documentation.
• Assist with timetable logistics and the organisation and arrangement of lessons as directed.

Communication and Liaison

• Draft and send professional correspondence, including emails, on behalf of the Deputy Headteacher.
• Communicate effectively with internal and external stakeholders, including staff, families, and external agencies, via email and telephone.
• Manage and distribute whole-school briefing notes and communications as directed by the Deputy Headteacher.

Meetings and Senior Leadership Support

• Prepare agendas for weekly senior leadership meetings, gathering agenda items from senior managers across the Years 7-14 phase.
• Ensure agendas are circulated in a timely manner.
• Take accurate minutes, follow up actions and circulate minutes promptly.

Events and School Representation

• Provide administrative and practical support for internal school events involving families during working hours.
• Support external local events where the school is representing itself, as directed by the Deputy Headteacher and within contracted working hours.

Systems and Data

• Use school management systems (e.g. SIMS) where required. Experience of SIMS is desirable but not essential; training will be provided.
• Maintain accurate records and documentation in line with school policies and data protection requirements.

Person Specification

Essential

• Excellent organisational and time-management skills with the ability to prioritise competing demands.
• Strong written and verbal communication skills.
• High level of discretion and ability to maintain confidentiality.
• Competent IT skills, including email, word processing and spreadsheets.
• Ability to work independently, proactively and as part of a team.

Desirable

• Experience working within a secondary or post-16 education setting (Years 7-14).
• Experience using SIMS or similar school management systems.
• Previous experience supporting senior leaders or executives.

Additional Information

• This role involves working closely with senior leaders across the Years 7-14 phase of the school.
• Flexibility within agreed working hours is required to support meetings and events.
• We reserve the right to close the role early should a suitable candidate be found.