PA to CIO Equities, Multi Asset & Sustainability

M&G FA Limited; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading financial services company in Greater London is seeking an experienced Personal Assistant to support senior management. The role involves managing complex diaries, coordinating travel arrangements, and providing high-level administrative support within a dynamic team. Candidates should have strong communication skills, be highly organized, and possess experience in investment management. This position offers flexible working arrangements and comprehensive benefits including 38 days of annual leave and a competitive pension scheme.

Benefits

18% pension scheme

38 days annual leave

Health & Protection cover

Parental leave policies

Qualifications

• Experience in managing complex diaries and scheduling across multiple stakeholders.
• Skilled at coordinating domestic and international travel including visa arrangements.
• Proven ability to handle administrative tasks and invoicing.

Responsibilities

• Support the CIO Equities with diary management.
• Coordinate travel for global and UK trips, including accommodation and meetings.
• Assist with Board meeting scheduling and minute-taking.

Skills

Diary management

Coordination of travel arrangements

Proficient in Microsoft Office

Strong communication skills

Multitasking

Relationship building

Job description

Our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years we have a long history of innovation in savings and investments combining asset management and insurance expertise to offer a wide range of solutions.

Our two distinct operating segments Asset Management and Life work together to provide access to balanced long-term investment and savings solutions.

Through telling it like it is owning it now and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

Role

This role involves comprehensive diary management coordination of complex travel arrangements and providing high-level administrative support. The successful candidate will build strong working relationships with fellow assistants to ensure seamless coverage during holidays and absences while also helping to manage workloads across the team.

You will be joining a dynamic and high-performing team of seven Personal Assistants.

Key Responsibilities

• Support the CIO Equities on a day to day basis with diary management and arranging complex meetings which includes collation of meeting materials and file organisation
• To provide diary and administrational support for other Senior management personnel within Public Investments where required.
• Working with the other Team PAs across Investment teams and within the Administration Team to ensure consistent support across Public Investments.
• Assist with Administration and minuting for Board meetings and Committees.
• Diary management planning of Committee Board meetings organize catering where needed liaise with Committee Chairs and members and assist with any queries.
• Arranging internal and external events.
• Client liaison regarding meetings / appropriate information requests as required
• Work closely with the Head of Public Investment Administration
• Scheduling of meetings both internally and externally
• Collate and distribute papers for specific internal meetings Investment Committees etc
• Booking all elements of global and UK travel including accommodation planning itineraries and co-ordinating meetings.
• Taking ownership of Board Meeting Scheduling
• Assisting with events organisation including Townhalls Social events Annual General Meeting Christmas Party offsites.
• Ad hoc tasks as required

Key Knowledge Skills & Experience

• Skilled in managing complex diaries and scheduling across multiple stakeholders
• Experienced in coordinating domestic and international travel including visa arrangements and local transportation
• Proficient in overseeing and prioritising email inboxes to ensure timely responses and follow-ups
• Adept at multitasking across teams and individuals with a strong grasp of varying needs and priorities
• Experience within Investment Management or financial services highly desirable
• Detail-oriented with a meticulous approach to tasks and documentation
• Competent in financial administration including processing invoices and managing expense claims
• Comfortable collaborating with colleagues at all levels of seniority
• Strong communicator able to engage effectively across all levels of an organisation
• Proven ability to build and sustain productive working relationships within teams and across Public Fixed Income
• Collaborative team player with a supportive and flexible approach
• Highly organised with the ability to manage competing priorities efficiently
• Proactive and enthusiastic with a positive and approachable can-do attitude
• Proficient in Microsoft Office applications at an intermediate level or higher

What we offer

At M&G were committed to helping you thrive and supporting your wellbeing both at work and beyond. Our benefits are designed to help you balance your professional and personal life while planning confidently for your future. Our UK benefits include :

As a savings and Investments firm we are proud to offer a valuable pension scheme of 18% with 13% made up of Employer Contributions and 5% Employee Contributions . We also offer Share Save and our Share Incentive Plan together with access to financial wellbeing and support services - to help give you real confidence to put your money to work.

Enjoy 38 days annual leave including bank holidays with the opportunity to purchase up to 5 extra days and additional flexibility through our Time Off When You Need It policy to balance your work and personal commitments.

Our market leading Inspiring Families policy includes comprehensive support and paid parental leave covering maternity adoption surrogacy and paternity leave - as supporting families is a core aspect of our inclusive culture.

Health & Protection cover including Private Healthcare Critical Illness cover and Life Assurance for you with family options - for peace of mind.

To explore more about life at M&G and our full benefits offering visit Life at M&G

M&G is proud to be a Disability Confident Leader and we welcome applications from candidates with long-term health conditions disabilities or neuro-divergent conditions.

Work Level

Experienced Colleague

Recruiter

Hannah Curtis

Employment Type

Full-Time

Experience

years

Vacancy

1