PA/Legal Secretary

Flint Bishop; Derby; On-site; GBP 22,000 - 30,000; Full time

Job summary

A reputable law firm in Derby is seeking a Legal Secretary to support the Wills, Probate, Tax & Trusts department. The role involves preparing documents, managing diaries for fee earners, and ensuring confidentiality of client information. Candidates should have legal secretary experience, excellent client relationship skills, and knowledge of IT systems. The firm offers a competitive salary and various benefits including holiday options, life insurance, and career development opportunities.

Benefits

Competitive salary

Bonus potential

Life insurance

Car parking provided

Career development opportunities

25 days holiday plus bank holidays

Options to buy & sell holiday

Extra day off for your birthday

Staff card discount scheme

Social days and evenings

Staff discounts on legal services

Qualifications

• Must have experience in a PA/Legal Secretary role in a legal setting.
• Excellent client relationship skills are necessary.
• Ability to perform audio typing or similar tasks.

Responsibilities

• Prepare correspondence and documents from dictation and instructions.
• Complete daily filing and manage client matter files.
• Arrange meetings and maintain diaries for fee earners.
• Draft and format legal documentation under supervision.

Skills

Experience in a PA/Legal Secretary role

Excellent client relationship skills

Experience of audio typing

Sound knowledge of IT systems

Ability to work cohesively as part of a team

Tools

Microsoft Suite

Job description

Department: Wills, Probate, Tax & Trusts

Location: Derby, UK

Description

This role is responsible for supporting fee earners in the Wills, Probate, Tax & Trusts department with a range of legal secretary/PA duties.

Headed up by Legal 500-recommended Claire Rudkin, the team provides tailored advice to individuals, with a particular specialty in advising clients with high value and complex estates.

This role reports to the Head of Wills, Probate, Tax & Trusts.

Key Responsibilities

• Prepare from dictation, verbal or written instructions correspondence and documents as required
• Complete filing on a daily basis
• Open files in accordance with departmental and firm-wide procedures
• Close and arrange storage for client matter files
• Request closed client matter files to be returned from storage as and when required
• Prepare mail and ensure that any enclosures required are attached
• Arrange for all photocopying to be completed within the required timeframes
• Make appointments, arrange meetings and to maintain the diary for his/her fee earners
• Ensure that any meeting rooms required are booked as necessary
• Attend clients both in person and on the telephone and to provide support in a professional and friendly manner in keeping with the firm’s standards for client care and confidentiality
• Draft and format legal documentation under the direction and supervision of the fee earners that you are working for
• Ensure the confidentiality of all the firm’s and client’s documentation and information
• Work actively within your department to create a good working atmosphere and to provide a first-class service to all fee earners and clients
• Ensure that all SRA/ ISO and departmental procedures that are relevant to your role are followed and complied with
  
  

Skills, Knowledge And Expertise

• Experience in a PA/Legal Secretary role in a legal setting.
• Excellent client relationship skills.
• Experience of audio typing or similar.
• Have a sound knowledge of IT systems and processes, such as the Microsoft suite.
• Be a hard-working and highly-motivated individual with the ability to work cohesively as part of a larger team
  
  

Benefits

• Competitive salary
• Bonus potential
• Life insurance
• Car parking provided by the firm
• Career development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week’s holiday
• 1 week’s holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Staff discounts on legal services