Operations Coordinator

Office Angels; Essex; On-site; GBP 29,000 - 30,000; Full time

Job summary

A recruitment agency is seeking an Operations Coordinator in Brentwood, Essex. This role involves managing operational processes, running reports, supporting project delivery, and ensuring smooth communication across teams. Candidates should possess previous administrative experience, proficiency in Microsoft Excel and Word, and ideally some knowledge of construction industry systems. The position offers a competitive salary, generous leave, and other benefits.

Benefits

24 days annual leave plus Bank Holidays and Christmas shutdown

Pension scheme

Private healthcare

Life insurance

On site parking

Qualifications

• Previous administrative experience is essential.
• Intermediate proficiency in Microsoft Excel and Word.
• Knowledge of construction-related systems is advantageous.

Responsibilities

• Run weekly billing reports and process invoices.
• Update schedules and drawings using relevant software.
• Log enquiries for quotations on CRM and SharePoint.
• Support operations and warehouse teams.

Skills

Organisational skills

Proficiency in Microsoft Excel

Professional telephone manner

Knowledge of construction industry

Tools

OneTrace

Bolster

CRM software

Microsoft Word

Job description

Operations Coordinator

Location: Brentwood, Essex

Salary: 29,000 - 30,000 per annum

Hours: Monday - Friday, 8:30am - 4:30pm

Benefits:

• 24 days annual leave plus Bank Holidays and Christmas shutdown
• Pension scheme
• Private healthcare
• Life insurance
• On site parking

About the Role

We are seeking an organised and proactive Operations Coordinator to join our client's team in Brentwood. This is a varied role supporting operational processes and ensuring smooth project delivery.

Key Responsibilities:

• Run weekly billing reports for subcontractors and process invoices
• Update installation schedules and drawings using OneTrace, Bolster, and Excel
• Log and progress enquiries for quotations on CRM and SharePoint
• Record and process utility and fuel bills
• Obtain compliance documentation from site operatives
• Set up new projects on SharePoint, CRM, and industry software
• Create and upload project documentation on Bolster/OneTrace
• Complete permit applications via client portals
• Export, record, and file site documentation
• Support operations and warehouse teams with ordering materials/equipment
• Handle telephone and email enquiries; maintain electronic filing

About You:

• Previous administrative experience is essential
• Proficient in Microsoft Excel and Word (Intermediate level)
• Professional telephone manner
• Knowledge of construction industry and systems such as SharePoint, CRM, Bolster/OneTrace is advantageous (training provided)

If you're detail-oriented, tech-savvy, and enjoy working in a fast-paced environment, we'd love to hear from you!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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