Office Manager & Personal Assistant

Siemens; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering firm in Manchester is seeking an Office Manager & Personal Assistant to support the Project Director. Responsibilities include overseeing office operations, managing staff resources, and ensuring compliance with legal requirements. The ideal candidate has a strong background in office management, exceptional problem-solving skills, and proficiency in Microsoft Office. Competitive salary, flexible benefits, and a supportive work environment offered.

Benefits

Competitive salary

Company bonus

Flexible benefits scheme

Holiday allowance

Pension

Qualifications

• 5+ years of experience in a similar high profile role.
• Experience managing and supervising a team.
• Ability to maintain high accuracy in preparing data.

Responsibilities

• Oversee all facilities services within the office.
• Manage reception staff and ensure efficient resource deployment.
• Support the Project Director with communications and diary management.

Skills

Problem solving

Inter-personal skills

Communication skills

Attention to detail

Team management

Education

First Degree/NVQ4/HND

Tools

Microsoft Office

Job description

Overview

Siemens Mobility is dedicated to pioneering the future of transportation. Our dynamic team is always exploring new ways to drive innovation and efficiency in rail. We are searching for forward-thinkers who are eager to challenge themselves and make a tangible impact. If you are passionate about creating sustainable and intelligent transport solutions, we want you on our team.

We are recruiting for an Office Manager & Personal Assistant to report to our Project Director in our Rail Infrastructure business. You will be responsible for organising and coordinating a variety of office operations including new and existing sites, implementing policies and procedures and contributing to business targets. Within this role, you will have authority for budgetary control and delegated sign off and must be able to work independently and manage your own workload.

You will need to be confident, use your initiative and be able to deal with complex, sensitive matters which require the utmost level of confidentiality and discretion. Managing excellent relationships with Director's client representatives, suppliers and other external parties and assist with coordinating events with key stakeholders.

Responsibilities

• Overseeing all facilities services within the office, checking the work of tradespersons and contractors and ensuring the office operates safely and efficiently through implementing office systems, layouts, and equipment procurement
• Liaising with Siemens Real Estate and subcontractors to ensure office meets all legal and auditable requirements (e.g. monthly electrical/water tests, fire alarms, security, TV Licence, insurances, hazardous waste, WEEE etc and ensuring successful audits)
• Acting as a delegated authority to sign off expenditure and meet regularly with the Finance Manager to review budgetary positions and take corrective actions
• Managing receptionists, ensuring all staff resources are deployed efficiently and making sure all work is recorded against correct project and overhead codings as well as being responsible for covering recruitment, appraisal, performance improvement tasks, dismissals
• Supporting the Project Director daily with managing their inbox, diary, meetings and other important communications
• Organising and coordinating fire drills, chairing safety meetings and acting as a Chief Fire warden for the office
• Creating, implementing induction programmes for new starters as well as managing exits; covering equipment distribution and returns, card initiation and terminations

Your success will be grounded by

• First Degree/NVQ4/HND or at least 5 years proven experience of working in a similar high profile role
• Proven experience of managing and supervising a team (appraisal/performance of results)
• Strong problem solving, attention to detail with the ability to maintain high level of accuracy in researching and preparing data
• Excellent inter-personal skills (faced with constant interruptions with need to meet short deadlines)
• Excellent communication skills both verbally and written; organisation skills and excellent grammar
• Highly computer literate and have strong computer skills with all Microsoft Office programmes to an advanced level

You\'ll benefit from

Our compensation package includes a competitive salary, company bonus, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.

#TransformTheEveryday with us

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us!

We are a Disability Confident Employer and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter who will be happy to support you.

At Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change. If you don\'t match all the criteria for this role but feel you have transferable skills to enable you to succeed, we encourage you to apply.