Office Manager

KHR - Recruitment Specialists; Sevenoaks; On-site; GBP 26,000 - 32,000; Full time

Job summary

A respected family-owned systems provider in Kemsing is seeking an Office Manager to manage administrative functions and customer interactions. This role involves processing estimates, scheduling maintenance, and general office management. The ideal candidate should have strong administrative and communication skills, proficiency in Microsoft Office, and be detail-oriented. This is an office-based role with a salary range of £26,000 – £32,000.

Qualifications

• Strong administration skills with experience in office management.
• Excellent written and verbal communication for customer interaction.
• Proficient in Microsoft Office suite, especially Excel.

Responsibilities

• Handle customer queries via email and phone.
• Process estimates and keep track of office supplies.
• Support multiple departments with administrative tasks.

Skills

Strong administration skills

Excellent communication skills

Strong organisational skills

Proficiency in Microsoft Office

Attention to detail

Job description

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Role: Office Manager
Location: Kemsing
Salary: £26,000 – £32,000
Working Hours: Monday to Friday, 8am to 5:30pm (office-based)

KHR is collaborating with a respected family-owned systems provider, that is currently seeking a skilled Office Manager to join their dedicated team near Kemsing.

Responsibilities of the Office Manager will include:

Estimates and Quotes
– Sending estimates
– Following up with customers to see if they have any queries
– Liaising with customers both via email and phone
– Processing acceptances for both additional works and quotes
– Scheduling additional works and new installations
– Ordering equipment for accepted works

General Office Admin
– First point of call for answering phones and dealing with customer enquiries
– Sending monthly routine maintenance reminders by post and email
– Emailing monthly contract renewal invoices
– Assisting by email and phone to schedule in routine maintenance visits
– Booking in surveys with new potential clients
– Scanning, post, general admin duties

Office Management
– Keeping track of office supplies and ordering when necessary
– Greeting clients when they arrive
– Preparing food/drinks for training days
– Responsible for the office looking neat and tidy
– Supporting all departments on adhoc duties

Candidate Profile

– Strong administration skills
– Excellent communication skills, both verbal and written, for effective customer interaction
– Strong organisational and time management abilities to handle multiple tasks simultaneously
– Proficiency in Microsoft Office suite, particularly Excel
– Meticulous attention to detail and a commitment to accuracy
– Ability to work independently and as part of a team, demonstrating a proactive and collaborative approach

At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a “clean” copy in Word. Thank you.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR – Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market…