Office Manager

Verne Global; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the data centre sector is seeking a proactive Office Manager to oversee daily operations and manage an upcoming office relocation. The role entails managing office facilities, front-of-house services, and providing administrative support, ideal for a candidate who thrives in a dynamic environment.

Benefits

Competitive compensation and benefits package

Opportunity to be part of a fast-growing company

Dynamic and inclusive working environment

Qualifications

• Proven experience in an Office Manager role.
• Experience managing an office relocation.
• Excellent interpersonal skills; confident with senior stakeholders.

Responsibilities

• Lead the planning of a new office move, coordinating with various stakeholders.
• Serve as the first point of contact for visitors, overseeing front-of-house tasks.
• Manage scheduling for the executive team, ensuring efficient meeting arrangements.

Skills

Communication

Interpersonal Skills

Organisation

Resourcefulness

Tools

Microsoft Office Suite

Diary Management Tools

Job description

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About us:
We're reinventing how the world uses data centres. Think flexible, optimised colocation services tailored for your requirements - all with the very best customer support you can imagine. And because our data centres are powered by sustainable energy, it doesn't cost the Earth either. It's the perfect environment where everyone thrives - you and the planet.

Role Overview:
We are seeking a proactive, highly organised Office Manager to oversee the smooth day-to-day running of our office, including managing an upcoming office relocation. This is a hands-on role suited to someone who thrives in a fast-paced, professional environment and is comfortable interacting with senior executives and external stakeholders. You will be responsible for managing all office facilities, front-of-house services, travel arrangements, and executive diary scheduling, in addition to broader administrative support.

Reporting to the Head of People, you will be responsible for:

Office Relocation & Facilities Management:
• Lead the planning and execution of a new office move, including coordination with contractors, IT, vendors, and staff to ensure minimal disruption.
• Liaise with landlords, building management and suppliers to ensure all facility needs are met and issues resolved promptly.
• Ensure the office environment is well-maintained, safe, and compliant with health and safety regulations.
• Manage office budgets related to supplies, maintenance, and utilities.
Reception & Front-of-House:
• Serve as the first point of contact for visitors, ensuring a professional and welcoming environment.
• Oversee post and deliveries, meeting room bookings, and general front desk duties.
• Maintain supplies and equipment and ensure the reception area is presentable at all times.
• Ensure meeting rooms are fully prepared with necessary materials, equipment, and refreshments ahead of scheduled meetings.
• Coordinate catering orders for meetings and company events, ensuring dietary requirements and preferences are met.
• Oversee delivery and setup of catering services and manage post-meeting clean-up and supply restocking.
• Order and maintain kitchen and pantry consumables.

Executive Support:
• Manage scheduling and diary coordination for the executive team, ensuring efficient meeting arrangements across time zones where necessary.
• Coordinate internal and external meetings, prepare agendas, and ensure meeting rooms are set up appropriately.
• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.

Administrative Operations:
• Develop and maintain office policies, procedures, and administrative systems to ensure operational efficiency.
• Manage supplier contracts, subscriptions, and office service agreements.
• Support HR team with onboarding new employees including hardware ordering, H&S induction, security passes, and office tour.
• Support wider team with general administrative tasks as required.

Key Requirements:
• Proven experience in an Office Manager role.
• Demonstrated experience in managing an office relocation.
• Excellent interpersonal and communication skills; confident dealing with senior stakeholders.
• Proficient in Microsoft Office Suite and diary management tools (e.g., Outlook, Teams).

Who you are:
• We're looking for a hands-on, "sleeves rolled up" individual who thrives in a dynamic environment and isn't afraid to step in wherever needed.
• You are practical, resourceful, and take ownership of tasks-big or small-ensuring nothing falls through the cracks.
• You will bring a can-do attitude and a strong sense of responsibility in everything you do.

What We Offer:
• Opportunity to be part of a fast-growing, private equity-backed company.
• A dynamic, innovative, and inclusive working environment for people to shine and learn.
• Competitive compensation and benefits package.
• The chance to work with a talented and ambitious international team.