Office & HR Administrator

Swisslinx AG; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

An international Investment Management company is seeking an Office & HR Administrator in London. The role involves managing administrative and HR functions to ensure smooth office operations. Candidates should have a Bachelor’s degree in Business Administration and experience in HR support. Excellent organizational and communication skills are essential for handling multiple tasks effectively.

Qualifications

• Proven experience in office administration and HR support roles.
• Strong attention to detail and high level of accuracy required.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee day-to-day office operations for efficiency.
• Coordinate schedules and meetings for senior management.
• Maintain accurate employee records and HR databases.

Skills

Organizational skills

Communication skills

Multitasking abilities

Problem-solving skills

Education

Bachelor’s degree in Business Administration or related field

Relevant HR certifications

Tools

MS Office (Word, Excel, PowerPoint)

Office management software

Job description

Our client is an international Investment Management company located in London (Kensington).

On behalf of our client, Swisslinx is looking for an organized, proactive, and versatile Office & HR Administrator to manage administrative, human resources, and document control functions at our head office. This role is central to ensuring smooth office operations, maintaining efficiency in HR processes, and upholding robust document management systems.

The ideal candidate will be a reliable professional with excellent organizational and communication skills, capable of managing multiple priorities in a dynamic work environment.

Key Responsibilities

• Oversee day-to-day office operations to ensure an organized and efficient working environment
• Coordinate schedules, appointments, and meetings for senior management
• Handle incoming calls, emails, and correspondence professionally and promptly
• Manage procurement and inventory of office supplies and liaise with vendors and service providers
• Maintain accurate and up-to-date employee records and HR databases
• Support recruitment processes, onboarding, and orientation of new staff
• Track staff attendance, leave balances, and ensure compliance with company HR policies
• Assist in preparing HR reports and coordinating employee welfare initiatives
• Establish and maintain a structured filing system for company documents (electronic and physical)
• Manage version control and secure storage of sensitive and confidential files
• Ensure documents are accessible to authorized personnel and maintain data integrity
• Support the preparation of reports, presentations, and other official documents
• Assist in planning and organizing company events, workshops, and meetings
• Ensure compliance with organizational policies and procedures in all administrative tasks

Key Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field
• Relevant certifications in HR or document control are an advantage
• Proven experience in office administration and HR support roles
• Prior experience in a corporate or project-based environment is preferred
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software
• High level of accuracy and attention to detail
• Ability to handle confidential information with discretion
• Ability to work independently and collaboratively as part of a team
• Flexibility to adapt to changing priorities and deadlines

Key Attributes

• Professional and approachable demeanor
• Integrity and reliability
• Strong interpersonal and problem-solving skills
• Proactive and solution-oriented mindset