Office Coordinator – 24 hours

Honeycomb; Belfast; On-site; GBP 28,000 - 30,000; Part time

Job summary

A successful technology company in Belfast is looking for a Part Time Administrator to provide administrative support across finance, marketing, and general office operations. The ideal candidate will have strong organisational skills, proficiency in Microsoft Office, and be able to manage competing priorities. This role offers a salary between £28K and £30K pro rata, plus a company bonus scheme and other benefits.

Benefits

15-days paid annual holiday allowance

Company bonus scheme

BUPA medical cover

Enhanced company pension

Access to training and development

Qualifications

• Candidates should have strong organisational skills and multitasking ability.
• Excellent communication and interpersonal skills are necessary.
• Attention to detail and accuracy is required.

Responsibilities

• Manage all finance administration, including invoicing and employee expenses.
• Coordinate marketing campaigns and assist in preparation of marketing materials.
• Oversee office supplies and manage staff travel.

Skills

Strong organisational and multitasking skills

Excellent communication and interpersonal skills

High attention to detail and accuracy

Proficiency in Microsoft Office Suite

Familiarity with accounting tools (e.g., Quickbooks)

Ability to work independently

Discretion in handling confidential information

Tools

Microsoft Office Suite

Quickbooks

HubSpot

Cognism

Job description

Honeycomb is partnering with a Technology company to recruit for a Part Time Administrator to join their office based in Belfast, not far from the city centre. The role is permanent and part time, working either 3 days per week or part time 5 days per week.

The Client

Our client is a rapidly scaling and successful software company headquartered in Belfast. For the last three consecutive years, they have ranked in the Deloitte Technology Fast 50 as one of the fastest-growing technology companies in Ireland.

The role

Our client is looking to recruit an Office Coordinator to provide high-level administrative support across finance, marketing and general office operations. This role ensures the smooth running of the office, assists in day-to-day financial administration and supports marketing activities. Duties include:

Finance Administration

• Day-to-day management of all finance administration
• Prepare and issue invoices and payment of supplier invoices
• Dealing with employee expenses
• Preparation and submission of quarterly VAT returns
• Support month-end and year-end financial reconciliations
• Maintain accurate financial records
• Support for R&D tax credits and Invest NI grant claims

Marketing Support

• Help coordinate marketing campaigns and events
• Assistant in the preparation of marketing materials and updating company website
• Liaise with suppliers and printers
• Assist with list-building activities and using tools such as HubSpot and Cognism

Office Management/Other

• Oversee office supplies, maintenance and equipment
• Book and manage staff travel
• Assist with on-going ISO 27001 accreditation and managing regular internal audits
• General administrative support

Essential Criteria

• Strong organisational and multitasking skills
• Excellent communication and interpersonal skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office Suite and familiarity with accounting tools (e.g. Quickbooks)
• Ability to work independently and manage competing priorities
• Discretion in handling confidential information.

Package

• Salary £28 - £30K pro rata
• 15-days paid annual holiday allowance (plus public & bank holidays).
• Company bonus scheme.
• BUPA medical cover for you and your
• Enhanced company pension
• Access to training and development for continuous professional
• Exciting and fast-paced environment within a high growth and award-winning tech

How to Apply

To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity, please contact Louise Quinn at Honeycomb Jobs.

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note, we are receiving an exceptionally high number of applications and may be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.