Office Coordinator

Altrad Services; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading infrastructure services provider in the United Kingdom is seeking an Office Coordinator to ensure smooth office operations and compliance with health and safety standards. The ideal candidate will manage administrative tasks, handle communications, and maintain office supplies. Strong organisational skills and proficiency in MS Office are required. This role promotes a diverse and inclusive workplace environment, welcoming applicants from all backgrounds.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Competent in MS Office; experience in purchasing/facilities management or EHS is desirable.
• Excellent communication skills both written and verbal.

Responsibilities

• Manage daily office operations, ensuring the office runs smoothly and efficiently.
• Organise and maintain filing systems for easy access and compliance.
• Handle incoming communications, schedule meetings, and assist with administrative tasks.
• Ensure documents meet company standards and are distributed on time.
• Process purchase orders and monitor stock levels of office supplies.
• Conduct office checks, flag hazards, and ensure compliance with regulations.
• Manage building access and security, overseeing daily lockup and keyholder presence.
• Coordinate repairs and manage contracts for office equipment.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Confidentiality

Tools

MS Office (Word, Excel, Outlook)

Job description

We are the leading provider of infrastructure services.

At Altrad, we transform our nation s critical infrastructure to operate safely and sustainably. With over 11,000 talented people, we provide the full spectrum of critical engineering and construction services for industries both onshore and offshore

Join a Leading Organisation.

Role Details

Office Coordinator

Altrad are currently on the lookout for an Office Coordinator to join the business to provide effective, professional, and efficient office support within the Goldthorpe Building, ensuring compliance with Environmental, Health and Safety and facilities management.

Key Deliverables

Administrative Duties

• Manage daily office operations, including supplies, facilities, ensuring the office runs smoothly and efficiently.
• Organise and maintain both physical and digital filing systems for easy access and compliance.
• Handle incoming communications, schedule meetings, and support leadership with administrative task, including booking meeting rooms.
• Ensure documents meet company standards and are distributed to relevant teams on time.
• Process and submit purchase orders or supplier invoices, monitoring stock levels of office supplies and reorder when necessary.
• Maintain accurate records of compliance logs, training certificates, contracts, and other essential documentation.
• Organise internal events, training sessions, or staff gatherings, including, preparing materials, book catering, and coordinate logistics.
• Prepare welcome packs and workstations for new starters and assist new hires with building access.
• Be the go-to person for staff queries related to the office or internal processes.
• Maintain and troubleshoot office equipment (e.g., printers, phones), and arrange repairs when needed.
• Greet and sign in visitors, ensuring a professional and secure experience, maintaining visitor logs and assist with building access and passes.

Health and Safety

• Health & Safety meetings, distributing agendas, logging actions, and tracking completion deadlines.
• Conduct office checks, flag hazards, and ensure compliance with local regulations.
• Coordinate fire warden and first aider training, ensuring the office has certified personnel at all times.
• Investigate minor incidents, identify root causes, and implement corrective actions in coordination with management.
• Follow up on any ergonomic concerns or required adjustments (e.g., footrests, monitors, chairs).
• Communicate updates or changes in policies to staff and ensure understanding.
• Ensure contractors working on-site follow safety rules and provide necessary RAMS (Risk Assessments).
• Prepare safety bulletins, posters, or email updates to raise awareness of seasonal or situational risks.

Facilities and office maintenance

• Manage building access and security (e.g., keys, passes, alarms) and lock up building on a daily basis (weekdays only) and monitor/ensure keyholders are present to open and close building where necessary.
• Supervise the carpark and ensuring visitors are accommodated and informed of parking restrictions.
• Report and coordinate repairs with contractors and conduct regular office walkarounds to identify issues.
• Manage contracts for office equipment (e.g., printers, water coolers, cleaners) and ensure communal areas are clean and well-stocked.
• Management of Cleaners and be a point of contact for any concerns, completing cleaners timesheets and manage their holidays.

Environmental

• Signage for waste collection.
• Updating data of the energy used for the office, including assisting with monitoring of environmental aspects of the office (Radon Monitoring).

Key Requirements

• Strong administrative and organisational skills with excellent attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Competent in MS Office (Word, Excel, Outlook); experience with purchasing/facilities management or Environmental, Health & Safety is desirable.
• Excellent communication skills both written and verbal.

Mon - Thurs 9-5:30 Fri 10-15:30

Why join us?

Altrad Babcock is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We make hiring decisions based on your experience, skills, and passion for making a difference. Everyone is welcome to apply.

If you wish to be considered please apply using the link and start your journey with Altrad