Office Assistant - Rail

Randstad Cpe London; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

An administrative support company is seeking a highly organised Office Assistant to provide essential clerical support in London. Key responsibilities include managing communications, coordinating meetings, and assisting with document management. Ideal candidates will have experience in office support, excellent communication skills, and a proficient understanding of Microsoft Office Suite or Google Workspace. This position offers a chance to thrive in a structured, professional environment.

Qualifications

• Previous experience in an administrative or office support role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management capabilities.
• Proficiency in Microsoft Office Suite (or Google Workspace).
• High level of accuracy and attention to detail.
• Ability to prioritise workload and work independently.

Responsibilities

• Manage incoming calls, emails, and correspondence.
• Coordinate meetings, appointments, and travel arrangements.
• Support calendar management and meeting room bookings.
• Maintain office supplies and oversee inventory management.
• Draft, format, and edit business documents and reports.
• Handle confidential information with professionalism and discretion.
• Welcome and assist visitors.

Skills

Organisational skills

Written communication

Verbal communication

Time management

Attention to detail

Tools

Microsoft Office Suite

Google Workspace

Job description

We are seeking a highly organised and proactive Office Assistant to provide essential administrative and clerical support, ensuring the smooth and professional running of our day-to-day operations. This is a key role within the organisation, supporting colleagues across departments and contributing to a positive and efficient working environment.

Key Responsibilities

Administrative Support

• Manage incoming calls, emails, and correspondence

• Coordinate meetings, appointments, and travel arrangements

• Support calendar management and meeting room bookings

Office Coordination

• Maintain office supplies and oversee inventory management

• Ensure workspaces and communal areas remain well-presented

Document & Record Management

• Draft, format, and edit business documents and reports

• Maintain filing systems, both digital and physical

• Handle confidential information with professionalism and discretion

Team & Business Support

• Assist with ad hoc tasks, business projects, and administrative duties

• Support invoice processing, expense tracking, and petty cash (if required)

• Welcome and assist visitors, representing the business in a professional manner

What We're Looking For

Essential Skills & Experience

• Previous experience in an administrative or office support role

• Excellent written and verbal communication skills

• Strong organisational and time-management capabilities

• Proficiency in Microsoft Office Suite (or Google Workspace)

• High level of accuracy and attention to detail

• Ability to prioritise workload and work independently

Desirable

• Experience in a fast-paced, professional office environment

• Familiarity with basic finance administration (e.g., invoices, expenses)

• Customer service experience

Key Attributes

• Professional, reliable, and discreet

• Approachable with a positive, can-do attitude

• Adaptable and proactive in a team-focused environment

• Committed to continuous improvement and high standards of service

This is an excellent opportunity for someone who thrives in a structured, professional environment and takes pride in supporting a well-functioning office. If you're a dependable team player with a strong sense of responsibility and attention to detail, we encourage you to apply.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Required Qualifications

• Other