Office Administrator

Health & Social Care Services Limited; Whiteley; On-site; GBP 22,000 - 30,000; Full time

Job summary

A healthcare service provider in the United Kingdom is seeking an Office Administrator to ensure smooth daily operations. This role encompasses general office administration and promotes employee wellbeing through initiatives and events. Key responsibilities include managing correspondence, maintaining filing systems, and facilitating a positive workplace culture. Candidates should possess strong organisational skills, excellent communication, and proficiency in MS Office. This position offers valuable experience in a supportive team environment.

Qualifications

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Professional, positive, and approachable manner.

Responsibilities

• Act as the first point of contact for internal and external enquiries.
• Manage incoming and outgoing correspondence, including emails, phone calls, and post.
• Oversee the day-to-day running of the office to ensure a safe, organised, and well-maintained environment.

Skills

Organisational skills

Multitasking

Communication

Interpersonal abilities

Proficiency in MS Office

Problem-solving

Tools

MS Office

Microsoft 365

Job description

The Office Administrator plays a key role in ensuring the smooth and efficient running of daily operations. This role combines general and office administrative responsibilities, and wellbeing initiatives to create a productive, organised, and positive workplace for all employees.

Key Responsibilities

General Administration

• Act as the first point of contact for internal and external enquiries.
• Manage incoming and outgoing correspondence, including emails, phone calls, and post.
• Provide administrative support to operational team.
• Maintain accurate filing systems (digital and physical) to ensure easy retrieval of information.
• Prepare reports, meeting agendas, and minutes as required.

Office Administration

• Oversee the day-to‑day running of the office to ensure a safe, organised, and well‑maintained environment.
• Manage office supplies, equipment, and stationery, ensuring stock levels are monitored and replenished.

Employee Wellbeing & Engagement

• Promote a positive workplace culture through wellbeing initiatives and internal events.
• Help to arrange team social events, celebrations, recognition activities, and seasonal gatherings.

Essential

Skills & Qualifications

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office / Microsoft 365 (Outlook, Teams, Excel, Word).
• Ability to work independently, take initiative, and solve problems quickly.
• Professional, positive, and approachable manner.

Desirable

• Previous experience in office administration.
• Knowledge of health & safety or wellbeing initiatives.
• Experience supporting office functions.

Personal Attributes

• Proactive and resourceful.
• Detail‑oriented with strong time‑management skills.
• Collaborative team player with a “can‑do” attitude.
• Adaptable and comfortable working in a fast‑paced environment.

This role provides valuable exposure to office operations within a supportive team environment. The successful candidate will be expected to demonstrate professionalism, organisational ability, and enthusiasm for administrative work.