Office Administrator

Independent Group of Analytical Psychologists (IGAP); Remote; GBP 60,000 - 80,000; Part time

Job summary

A charitable member organization in the United Kingdom is seeking a highly organized individual for a part-time administrative role. This position allows for flexible work hours and is performed from home. The candidate should have excellent IT, administrative, and personal communication skills. Responsibilities include coordinating meetings, managing training applications, and overseeing office operations with a focus on supporting the psychoanalytical community. References and CVs should be submitted via email in the application process.

Qualifications

• Experience in administrative roles preferred.
• Ability to work flexibly from home.
• Proficient in managing communication with various stakeholders.

Responsibilities

• Coordinate and support all business and Council meetings.
• Maintain records, policies and procedures.
• Manage training applications and candidate files.
• Oversee all office operations as the principal administrator.
• Liaise with accountant for timely filings and documentation.

Skills

Excellent IT skills

Organisational skills

Personal communication skills

Sensitivity to depth psychotherapy

Job description

The Independent Group of Analytical Psychologists (IGAP) is a small but vibrant Members’ organisation for Jungian analysts which also provides training for people wishing to become analysts. We offer a rigorous programme of training based on the psychology of C. G. Jung and so laying stress on each person’s search for their individual path to wholeness and a meaningful life. We are a registered charity, and as such most of our seminars are open to the public. Once qualified, members join IGAP as analytical psychologists/Jungian analysts. IGAP has been in existence for over forty years and enjoys an excellent reputation in the field. We are a member organisation of the Council for Psychoanalysis and Jungian Analysis (CPJA, college of the UKCP), and of the International Association for Analytical Psychology (IAAP).

We are looking for a highly organised individual with excellent IT, administrative and personal communication skills to manage our organisation’s administration. Knowledge of and (crucially) sensitivity towards what depth psychotherapy entails would be highly desirable. This is a part-time work-from-home post. The hours are flexible with only occasional required worktimes. Alongside one other administrative assistant, you will be our principal administrator and oversee all office operations, working alongside and maintaining clear lines of communication between members, candidates in training, and the public. You will report to our principal executive officer/s, our treasurer and IGAP’s Council of Trustees. This is a vital role that equips IGAP to function as a charity within the directives of the Charity Commission.

Key Responsibilities

• Coordinate, support and minute taking of all business and Council meetings
• Maintain records, policies and procedures
• Support and manage training applications, materials and candidate files
• Support training programme, in person and online seminars
• Management of accounts payables and receivables
• Liaise with accountant, ensuring of timely annual filings to Companies' House and Charity Commission
• Manage all financial documentation via DropBox
• Review annual insurance coverage
• Initial point of contact for general inquires
• Understand professional standards and legal requirements of the organisation
• Arrange annual IGAP events (e.g., residential gatherings, Autumn party)
• Maintenance of the IGAP website*
• Marketing, preparation and distribution of flyers. Operate Ticket Tailor, Mailchimp etc*.
• Lead on IT innovations and advise on software*.

*Some tasks are currently and may continue to be done by a second administrator.

How to apply

Applicants to please send CV, application letter and 2 references to Jen via email.

Application resources

Detailed Job Description