Office Administrator

GET STAFFED ONLINE RECRUITMENT LIMITED; Runcorn; On-site; GBP 25,000; Full time

Job summary

A Business Communications firm in Runcorn is seeking an Office Administrator to support finance, order processing, and administration tasks. The role involves managing stock control, preparing reports, and ensuring invoices are processed timely. Ideal candidates will have strong organizational and communication skills, and experience with Sage or CRM systems. A competitive salary of £25,000 per annum is offered, along with holiday benefits.

Benefits

20 days holiday, rising to 25

Bank Holidays

Qualifications

• Experience in a similar role preferred.
• Able to learn new processes and systems quickly.
• Excellent communication skills, both verbal and written.

Responsibilities

• Support team with finance, order processing, and administration.
• Raise sales and purchase orders and check payment setups.
• Manage stock control and respond to customer queries.

Skills

Organizational skills

Attention to detail

Communication skills

Ability to learn quickly

Work ethic

Proficiency in Excel

Experience with Sage or CRM systems

Tools

Sage

Salesforce

Excel

Job description

Office Administrator

Our client is a Business Communications and Fleet Vehicle Solutions specialist providing a range of products and services designed to save their customers time and money. Established in 2005, they have built up a nationwide customer base and are keen to secure an organised, focused individual with a strong level of attention to detail to join their team.

The Role

As an Office Administrator, you will be responsible for supporting the team with various aspects of finance, order processing and administration. You will be integral to ensuring orders are dealt with smoothly and invoices go out, and are paid, on time.

Responsibilities

• Order Processing: Raising sales and purchase orders; Checking credit terms and requesting payment / direct debit set up; Ordering hardware; Checking install dates for any delayed stock / shipments; Invoicing once complete; Keeping the customer / sales team up to date.
• Stock Control: Ensuring minimum levels held of key stock; Managing stock out on loan; Managing the return and replacement / credit of faulty devices.
• Monitoring stationary requirements in the office.
• Debtor Control.
• Reconciling supplier invoices.
• Responding to customer invoice queries.
• Preparing and maintaining reports and records.
• Supporting with preparing the monthly bill run.
• Other admin tasks and ad‑hoc projects.

Experience

• Experience working in a similar role is preferred.
• Able to learn new processes and systems as well as absorb information quickly.
• A high work ethic and an energetic, methodical approach to work.
• Excellent organisational skills with a keen focus on attention to detail.
• Excellent communication skills, both verbal and written.
• Able to work on your own initiative and see things through.
• Competent in prioritising workloads.
• Basic Excel formula knowledge (including vlookup).
• Experience with Sage, or other accountancy packages, and using CRM systems (Salesforce).

Although industry knowledge is desirable it is not essential as full training will be provided, however ability to absorb information quickly is imperative.

Hours

• Monday to Thursday; 9:00 – 17:30
• Friday; 9:00 – 16:30

Salary will be £25,000 per annum with 20 days holiday, rising to 25, plus Bank Holidays.