Office Administrator

Mediaweb Group; Penrith; On-site; GBP 60,000 - 80,000; Full time

Job summary

A regional construction firm in the UK is seeking a Regional Office Administrator to provide proactive administrative support to senior management. Responsibilities include managing office operations, handling communications, and attending meetings. The ideal candidate will have strong organizational skills, experience in a fast-paced environment, and excellent communication abilities. Benefits include 26 days holiday, a pension scheme, and various employee development opportunities.

Benefits

Generous holiday entitlement of 26 days per annum

Discretionary Bonus Scheme

Company Pension Scheme

Private Medical Insurance Scheme

Healthshield membership

Life Assurance Scheme

Share Purchase Plan

Highstreet/ Store Discounts

Development Opportunities

Qualifications

• Experience working as a receptionist in a professional working environment.
• Used to working in a fast-paced office environment.
• Administrative experience is essential.

Responsibilities

• Managing and maintaining the regional office reception area.
• Managing company correspondence to ensure a 5* customer experience.
• Attend meetings, create agendas, and take minutes.

Skills

Exceptional organisational and time management skills

Excellent communication skills

Presentation skills

Customer service knowledge

Job description

Job Introduction

Gleeson Homes are recruiting for a Regional Office Administrator to provide effective and proactive administrative support to the Regional Managing Director, Regional Office and wider team, contributing to providing an effective and efficient high-level support to a senior Director including; the prioritisation of work, diary management, meetings/events management and communication, document production, quality assurance and governance.

We're looking for someone who is passionate about working with colleagues within the region and across different disciplines with a keen attention to detail and accuracy, who passionate about effective communication and administration. The suitable person will be someone who wants to proactively contribute to our mission of changing lives, by building affordable, quality homes, where they are needed, for the people who need them the most.

The Main Responsibilities

At Gleeson Homes, we're genuinely passionate about what we do. We invest in our people and our communities, building homes, changing lives. We're looking for an ambassador of the Gleeson Brand, who works passionately, collaborative and respectfully.

Responsibilities Include

• Managing and maintaining the regional office reception area, including welcoming visitors and assisting them with the regional visitor sign in process.
• Managing company correspondence, including phone calls, emails, letters and deliveries whilst displaying the company values of being Passionate, Collaborative and Respectful to all internal and external stake-holders and ensuring when communicating with customers or external partners, that contributing to a 5* customer experience remains priority.
• Attend meetings as required, create agendas, take minutes and distribute accordingly in a timely and efficient manner.
• Managing inventory of office suppliers, including stationary and multimedia equipment to ensure smooth office operations.
• Identify and manage internal and external office facilities such as shared kitchen refreshments, signage and local parking requirements.
• Assisting regional line mangers with preparing for and welcoming new starters to the region, including arranging the issue of their new starter welcome induction boxes, PPE, IT Equipment etc.

The Ideal Candidate

• Experience working as a receptionist in a professional working environment
• Used to working in a fast-paced office environment
• Administrative experience essential
• Exceptional organisational and time management skills
• Presentation skills and customer services knowledge
• Excellent communication skills both written and verbal

Benefits

• Generous holiday entitlement of 26 days per annum + bank holidays
• Discretionary Bonus Scheme
• Holiday Buy Back Scheme
• Company Pension Scheme
• Private Medical Insurance Scheme
• Healthshield membership
• Life Assurance Scheme
• Share Purchase Plan
• Highstreet/ Store Discounts
• Development Opportunities