Office Administrator

Facilities Resourcing Limited; Essex; On-site; GBP 60,000 - 80,000; Part time

Job summary

A well-established care provider in Essex is looking for an experienced administrator to join their team on a part-time basis. The role involves managing calls, scheduling appointments, maintaining files, and providing general administrative support. Candidates should have office experience, excellent organizational skills, and proficiency in Microsoft Office. Previous experience in a care or medical organization is desirable. This position offers a unique opportunity to support crucial administrative functions in a caring environment.

Qualifications

• Previous office experience with a strong understanding of administrative procedures.
• Excellent organisational skills with the ability to prioritise tasks effectively.
• Strong typing skills with high accuracy for data entry tasks.

Responsibilities

• Managing incoming calls with professional phone etiquette and directing them accordingly.
• Organising and maintaining files, both digitally and physically.
• Assisting with scheduling appointments and maintaining calendars.

Skills

Organisational skills

Proficient in Microsoft Office

Strong typing skills

Communication skills

Data management systems

Tools

Google Workspace

Excel

Job description

We are recruiting on behalf of well established care provider based in Southend on Sea who focus on providing personal; care and supported living services across the area (Southend, Leigh, Rochford, Canvey Island )who are looking for an experienced administrator for their head office to work within their existing team on a part time basis helping with the smooth running of the administrative functions of the business.

Duties

• Managing incoming calls with professional phone etiquette and directing them accordingly
• Organising and maintaining files, records, and documentation both digitally and physically
• Data entry tasks using programmes such as Microsoft Office, Google Workspace and Excel
• Assisting with scheduling appointments, meetings, and maintaining calendars
• Preparing correspondence, reports, and presentations as required
• Supporting the team with administrative tasks to ensure operational efficiency
• Handling mail distribution and managing office supplies inventory
• Providing general administrative support to various departments as needed
• Dealing with co‑ordination of patient medication
• Liaising with Doctors surgeries/NHS facilities on behalf of patients

Skills/Requirements

• Previous office experience with a strong understanding of administrative procedures
• Excellent organisational skills with the ability to prioritise tasks effectively
• Proficient in computer skills including Microsoft Office (Word, Excel, PowerPoint),
• Strong typing skills with high accuracy for data entry tasks
• Good communication skills with professional phone etiquette
• Experience in clerical work and data management systems
• Previous experience of working within a care/Medical organision - Desirable