Night Administrator

Red Recruitment Solutions; Basingstoke and Deane; On-site; GBP 17,000 - 21,000; Full time

Job summary

An established recruitment agency is seeking a Control Centre Night Administrator to join a reputable company in Basingstoke. This full-time role involves managing vehicle bookings, liaising with the warehouse team, scanning documents, and ensuring effective communication. The ideal candidate will be proactive and able to multi-task in a fast-paced environment. The salary is £21,000 per annum inclusive of night shift allowance, with opportunities for development.

Qualifications

• Flexible and proactive approach towards tasks.
• Alert and assertive with awareness of surroundings.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Book all vehicles on and off site.
• Liaise with Warehouse Team to direct vehicles.
• Ensure receipt and despatch documents are scanned.
• Monitor and respond to email requests timely.
• Prepare delivery notes and manage stock scanning.

Skills

Excellent communication skills

Organisational skills

Ability to work on own initiative

Team player

Self-motivated

Job description

Our client based in Whitchurch, Shropshire is seeking a Control Centre Night Administrator to join their friendly team.

This is a full-time position operating on a 4 on 4 off night shift pattern between 7pm and 7am

Key Accountabilities:

Book all vehicles on and off site, capture all required information and input into the relevant systems

Liaise with Warehouse Team to ensure all vehicles are directed to the correct place

Ensure all receipt and despatch documents are scanned on to the system

Scan and file all completed load sheet summaries

Notify the Transport department of any vehicle defects raised by drivers and updated systems as required

Check and scan all POD documents, record any discrepancies and update systems as required

Welcome visitors on to site, ensure visitor passes have been filled in correctly and that the visitor has been briefed on Health & Safety requirements

Ensure barriers are controlled at all time

Monitor, process and respond to email requests in a timely manner

Prepare and issue delivery notes, ensure all stock is correctly scanned on the system and that any additional delivery documentation (CMR’s, customs paperwork etc.) is processed accordingly

Ensure all systems are updated when vehicles depart site

Process bookings from customers and hauliers, ensure that the given booking is in line with warehouse requirements and company planning rules

Ensure all driver timesheets are filed correctly

Provide an effective handover to the management team and other operational departments

If applicable, update driver night work and react to any changes in transport activity, co‑ordinate drivers and handle any issues from delivery points or customers

Carry out all reasonable instructions as requested by a member of the Control Centre Management Team

Key Challenges: (most difficult aspects of the job and/or its roles in priority)

Reacting positively to peak periods of vehicle movements

Responding positively to being respectfully challenged

Ability to multi‑task in an ever changing environment

Person Specification:

Flexible

Alert and assertive, with and awareness of surroundings

Proactive approach towards tasks

Focused

Team player

Ability to work on own initiative

Self‑motivated

Excellent communication and organisational skills

Ability to operate in a fast moving organisation

This is an excellent opportunity to join an established, reputable company who can offer further opportunities for development, offering an attractive salary of £17,000 + £4000 night shift allowance making it £21,000 per annum.

If you would like to apply for this job, please send your CV to James at Red Recruitmenttoday!

We aim to reply to all applications within 48 hours. By applying for this position you give your consent for us to keep your CV for up to 3 months. In the event that you have been unsuccessful for this position, we will retain your details should anything else suitable become available. Please request in writing should you not wish us to retain your details for this purpose. Your details will not be shared with any third party without your express permission.