Merchandising Admin Assistant

JR United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A distinguished luxury brand is seeking a proactive and detail-oriented Merchandising Admin Assistant in London. This role focuses on supporting merchandising operations, ensuring data accuracy and product availability. Candidates should have 1-2 years of retail or merchandising experience, strong Excel skills, and a keen interest in luxury fashion. Offering great career development within a dynamic and creative environment.

Benefits

Opportunity to work with a global luxury brand

Exposure to cross-functional teams

Career development opportunities

Creative and collaborative work culture

Qualifications

• 1–2 years’ experience in retail or merchandising within fashion or luxury goods.
• Strong Excel skills and confidence working with data.
• Understanding of the luxury fashion market is desirable.

Responsibilities

• Create and maintain SKUs across all systems accurately.
• Raise purchase orders and track PO statuses.
• Generate weekly trade and performance reports.
• Support inventory and delivery tracking.
• Collaborate across various functional teams.
• Assist in departmental meetings and presentations.

Skills

Retail experience

Strong Excel skills

Detail-oriented

Organisational skills

Verbal communication

Tools

SAP B1

Job description

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The Asprey Group are seeking a proactive, detail-oriented, and experienced Merchandising Admin Assistant to join our growing team. This role is pivotal in supporting the operational and strategic execution of the merchandising function, ensuring accurate data management, product availability, and sales reporting.

The ideal candidate will bring analytical rigour, operational efficiency, and a keen interest in the luxury fashion sector. This is an excellent opportunity for someone looking to build a long-term career in merchandising in a fast-paced, creative, and high-performing environment.

Key Responsibilities

1. Product Setup & System Maintenance

• Create and maintain SKUs across all systems in a timely and accurate manner, ensuring business KPI’s are achieved for stock receipt and system loading.
• Ensure consistency and accuracy of product data, including attributes, pricing, and categorisation.
• Liaise with Design, Product Development, and Planning teams to capture accurate information during the development stage through to product launch.

2. Purchase Order Management

• Raise purchase orders in line with the critical path and production timelines. Ensuring any changes in products, quantities or prices are updated routinely, ensuring that internal systems are always up to date.
• Track and update PO statuses to ensure timely deliveries, and highlight any slippages, delays or production issues to the wider category team in a timely manner.
• Communicate with suppliers, production and logistics teams to follow up on order confirmations and dispatches.

3. Reporting & Analysis

• Generate weekly trade and performance reports (e.g. bestsellers, sell-through, stock levels).
• Assist in preparing seasonal review and ad-hoc analysis for key stakeholders within the business.
• Support the merchandising team with seasonal sales forecasting and demand planning exercises when needed.

4. Stock Management & Allocation

• Support the allocation of production to regional stores and channels by reviewing weekly sales and proposing stock movements.
• Monitor stock availability and flag risks of shortages or overstocking.
• Partner with the Supply Chain team to ensure accurate inventory and delivery tracking.

5. Cross-functional Collaboration

• Work closely with Design, Product Development, Production, Logistics, Marketing, Ecom and Retail teams.
• Ensure timely communication across departments to support go-to-market execution.

6. Administrative & Operational Support

• Maintain merchandising tools and trackers (e.g. buy sheets, delivery trackers, pricing files, payment trackers).
• Assist in preparing internal presentations and visual tools for departmental meetings.
• Support product onboarding and sample coordination where needed.

Skills and Experience Required

• 1–2 years’ experience in retail, merchandising, buying, or planning within fashion or luxury goods.
• Strong Excel skills and confidence working with data and large datasets.
• Detail-oriented with strong organisational and time management skills.
• A proactive and collaborative mindset with the ability to multitask in a fast-paced environment.
• Understanding of the luxury fashion or accessories market is desirable.
• Excellent verbal and written communication skills.
• SAP B1 skills would be an advantage but training will be given.

What We Offer

• Opportunity to be part of a globally recognised luxury brand.
• Exposure to cross-functional teams and senior leadership.
• Career development within a supportive and ambitious team.
• A dynamic, creative, and collaborative working culture.