Meetings and Events Project Director (12 month fixed term contract)

Emota; Ashby-de-la-Zouch; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A global events agency in Ashby-de-la-Zouch seeks a Meetings and Events Project Director for a 12-month fixed term contract. You will lead event delivery teams, manage budgets, and maintain client communication. The ideal candidate has 7+ years in corporate event management, strong budget management skills, and proficiency in event management software. This role requires in-office attendance two days a week.

Qualifications

• 7+ years of experience managing and delivering meetings and events in a corporate setting.
• Experience managing event budgets in multiple currencies.
• Proficiency in a range of event management software.

Responsibilities

• Lead the meetings and events delivery teams to ensure quality.
• Support with forecasting and financial analysis for assigned accounts.
• Meet and communicate with clients to maintain relationships.

Skills

Event project management

Budget management

Client communication

Staff development

Event management software proficiency

Customer-centric approach

Tools

Microsoft 365

Event management software

Job description

Overview

Meetings and Events Project Director (12 month fixed term contract) – Ashby-de-la-Zouch, United Kingdom.

Job Title: Meetings and Events Project Director (12 month fixed term contract)

Brand: Emota

Location: Ashby-de-la-Zouch (office based min of 2 days per week)

Reporting to: Senior Project Director

Direct reports: Project Managers and Senior Project Managers

You will be responsible for

• Lead the meetings and events delivery teams to ensure quality of delivery and financial health of associated projects
• Be operational on high-profile client projects
• Fulfil the role of Project Lead for the service line for multi-disciplined projects

Budget Management

• Support the Director of Meetings and Events with forecasting and financial analysis for assigned accounts
• Review and analyse financial tools to ensure health of all projects
• Be a subject matter expert on company financial tools
• Responsible for the preparation and maintenance of budgets, throughout the lifecycle on designated projects
• Ensure financial tracking of each event and conduct regular health checks to ensure positive cash flow
• Identify and report cost avoidance / saving measures
• Ensure compliance with company and client invoicing processes
• Oversee accurate final reconciliation of events within agreed timelines

Client Liaison and Account Development

• Meet and communicate with clients to maintain relationships
• Identify new opportunities and leads for our business development to share with Client Engagement Director
• Help present event proposals to clients
• Plan, attend and complete client planning meetings both F2F and virtual
• Manage preparation of supportive meeting planning materials for client planning meetings
• Ensure the client is up to date with all aspects of meeting planning arrangements throughout the course of the programme
• Collaborate with Director of Meetings and Events and other team members to ensure client SOPs are maintained and team members are trained

Staff Development and Management

• Organise, plan, and prioritise staff and resources to meet goals and deadlines
• Conduct regular 1:1s with team members to ensure they have the support needed to fulfil their roles
• Lead on recruitment of Project Managers, Project Executives and input to their mentoring and development
• Motivate and coach your direct line reports

General

• Be an ambassador for the agency
• Attend and contribute positively at team meetings and lead calls
• Collaborate with other departments to ensure the delivery of client goals
• Work towards client and company-driven service level agreements (SLAs) for all events
• Understand, apply, and promote our mission, vision, and values
• Champion progress to enhance our industry knowledge and develop our market leading capabilities
• Comply with all company and client procedures, including those relating to Health & Safety
• Comply with all client and company privacy and security protocols
• Apply a knowledge of our range of services
• To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What you need to have

• Live within a commutable distance of our office in Ashby-de-la-Zouch, Leicestershire for a minimum of two days a week in the office
• 7+ years of experience managing and delivering meetings and events in a corporate setting in global destinations
• Experience managing event budgets from creation through to revisions and reconciliation in multiple currencies
• Event project management and resource management skills
• A customer-centric approach to event delivery
• Previous experience leading teams to success
• Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)
• A flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site
• Experience working with Pharmaceutical/Healthcare clients

A bit about us…

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Don’t meet every job requirement? That’s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

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