Medical Secretary

Ogden Macmillan Centre.harrogate And District Nhs Foundation Trust; Harrogate; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare provider in the region is seeking a dedicated secretarial support professional to assist consultants and medical staff. The role involves ensuring efficient office operations, managing priorities, and providing high-quality administrative support. Ideal candidates will possess strong organizational skills, adhere to confidentiality policies, and demonstrate effective communication. Join a supportive team where you can make a real difference in patients' lives.

Benefits

Employee Assistance Programme

Counselling service

Fast-track Physiotherapy service

Qualifications

• Proven ability to prioritize work and meet deadlines.
• Experience in providing administrative support in a healthcare setting is desirable.
• Ability to manage changing priorities with a calm demeanor.

Responsibilities

• Provide efficient secretarial support to medical staff.
• Ensure smooth office running and prepare necessary documentation.
• Coordinate outpatient clinics and ensure timely follow-up actions.

Skills

Time management

Confidentiality adherence

Organizational skills

Effective communication

Job description

The post-holder will support the provision of an efficient and comprehensive secretarial support service to the consultants, specialist nurses and other medical staff, prioritising work to ensure deadlines are met. To maintain a high standard secretarial service to meet the needs of the clinical team within the Directorate, ensuring successful organisation of workload using time management, whilst remaining calm when responding to changing priorities.

Responsibilities

• Observe and work within the Trust's Confidentiality Policy at all times.
• Ensure the smooth running of the office, including the assessment of priorities and the initiation of preparatory action in conjunction with the Senior Medical Secretary.
• Ensure that the results of tests and investigations for patients are received, shown to medical staff and all relevant ongoing arrangements are carried out.
• Arrange and service meetings as required.
• Follow guidance work within defined national and local targets e.g. 18 weeks and cancer target and monitor on a regular basis, identifying potential breaches.
• Ensure MDT follow up actions are completed within a timely manner.
• Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours (Relief Secretary).
• Provide cover for the Audio Typist/Admin Support during periods of absence to meet the needs of and ensure continuity of service within the office.
• Under the direction of the Business Support Officer and Senior Medical Secretary, implement procedural changes to working systems/processes.
• Assist in the coordination of outpatient clinics and/or theatre lists, booked/planned admissions applicable to speciality, liaising with the Admissions Office ensuring efficient utilisation of theatre time/bed capacity.
• Complete a monthly stationary order for the department.

About Harrogate and District NHS Foundation Trust (HDFT)

HDFT cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East. At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you're looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients' lives, HDFT could be the place for you!

Benefits

• A supportive culture so colleagues can bring their whole selves to work.
• Staff Recognition – as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
• Employee Support and wellbeing – we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.

Please note:

• Due to high levels of interest, posts may close early if we reach a sufficient number of applications.
• Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
• Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.